Federal Programs Support Specialist

Position Title: Federal Programs Support Specialist                                 
Department: Federal Programs           
Supervisor: Federal Programs Department Supervisor, Federal Programs Director
Term of Employment: 12 months
Salary Classification: Grade 10
  
Job Summary:  Provides complex administrative support to District programs and personnel; communicates information to staff and the public; provides complete and accurate records; and provides information and direction regarding various federal grants.
 
Essential Functions:  Essential functions, as defined under the Americans with Disabilities Act, may include, but are not limited to, the following tasks, duties, knowledge, skills and other characteristics.  This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents in this class. 
 
ESSENTIAL DUTIES AND RESPONSIBILITIES generally include the following.  Other duties may be assigned:

• Attends department, or in-service and school budget revision meetings to convey and/or gather information required to perform functions.
• Answers telephone calls for the purpose of responding to inquiries and/ referring to appropriate personnel.  
• Processes and distributes documents, forms, mailings and materials (e.g. timesheets, time and effort logs, reference guides, etc.) to disseminate information to appropriate parties.
• Assists with preparation, development, monitoring and maintaining accurate budget workbooks for school-based Title 1 and 21^st CCLC budgets, Title II and Title IV-S budgets to provide up-to-date balances for schools and departments.
• Collaborates with District Administration Staff to improve, problem-solve and correct Title I procedures and incidents.
• Communicates with schools and discusses budget allocations and spending plans.
• Monitors, tracks, and maintains sub requests for Federal Programs professional development.
• Collects, verifies, and processes timesheets for payroll.
• Enters and processes Extra Duty work Positions and works with school staff to ensure positions are in place.
• Prepares, distributes, and collects completed Time & Effort logs.  
• Provides documentation and information to ensure accurate Audit requirements are met.  
• Provides administrative support to ensure necessary implementation of Federal Grants.
• Reconciles invoice billings and expenditure reports for various Federal grant expenditures, extra duty compensation and substitutes.
• Maintains and updates policy and procedural reference guides.
• Communicates effectively with team members, district personnel and all stakeholders.
• Provides positive customer service.
• Performs other duties as assigned or required. ?

 KNOWLEDGE AND SKILLS:

• Knowledge of applicable Federal, state, county and city statutes, rules, policies and procedures
• Knowledge of applicable grants management
• Knowledge of applicable Peoria Unified School District and departmental policies and procedures

MINIMUM QUALIFICATIONS:   
HS Diploma or GED required
Minimum of two years of relevant experience
 
OTHER REQUIREMENTS:   

• Must be able to pass a fingerprint and background check
• May be required to work outside normal working hours
• Must have at the time of application and must maintain a valid Arizona driver's license