Administrative Assistant

Job Description: Administrative Assistant

Position Overview:
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This role is crucial in ensuring the smooth operation of our office by providing support to managers, team members, and clients. The ideal candidate will possess excellent communication and multitasking skills, a proactive attitude, and the ability to manage various administrative tasks efficiently.

Key Responsibilities:

1. Office Management:

   • Handle day-to-day administrative operations, including scheduling, correspondence, and filing.
   • Maintain office supplies and inventory, ensuring all resources are available and well-stocked.
   • Oversee general office maintenance and liaise with vendors and service providers.

2. Scheduling and Coordination:

   • Schedule and organize meetings, appointments, and events, including preparing agendas and taking minutes.
   • Coordinate travel arrangements, including transportation, lodging, and itineraries for team members.

3. Communication:

   • Serve as the first point of contact for internal and external communications, including answering phone calls and emails.
   • Relay messages and information promptly and accurately to the appropriate parties.

4. Document Preparation:

   • Prepare and edit correspondence, reports, presentations, and other documents as needed.
   • Ensure all documentation is accurate, formatted correctly, and maintained securely.

5. Record-Keeping:

   • Maintain accurate records, databases, and filing systems, both electronic and physical.
   • Ensure compliance with organizational policies and procedures related to documentation.

Qualifications:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management tools.
• Strong organizational and time-management skills with the ability to prioritize tasks.
• Excellent verbal and written communication skills.
• High level of discretion and confidentiality in handling sensitive information.
• A proactive approach to problem-solving and the ability to work both independently and as part of a team.

Salary : $18 - $25