What are the responsibilities and job description for the Billing Coordinator position at Perez & Morris LLC?
FULL TIME BILLING COORDINATOR
Location: Columbus, Ohio
Job Type: Full Time, Onsite
Department: Billing/Finance
About Us:
Perez Morris is a women-owned business defense law firm headquartered in Columbus, Ohio, with offices in Cleveland, Ohio, New York, New Jersey, Pennsylvania, Connecticut, and Massachusetts. Our attorneys are licensed to practice across the country. We pride ourselves on being good people, doing great legal work, exceptionally well. We serve clients in industries ranging from retail to healthcare to manufacturing to transportation and logistics. We look for self-motivated, intelligent, business-minded, diverse personnel who want to work at a firm passionate about investing in its people and in the communities where we live and work.
Position Overview:
We are seeking a detail-oriented and organized Billing Coordinator to join our team at Perez & Morris. In this role, you will be responsible for managing billing cycles, ensuring accurate and timely invoicing, maintaining records, and supporting the overall financial operations of the firm. The ideal candidate will have experience in law firm billing practices, strong communication skills, and the ability to handle a high volume of tasks with precision.
Key Responsibilities:
Invoice Preparation and Review:
Prepare, review, and process client invoices in accordance with firm billing guidelines and client-specific instructions. Ensure accuracy in billing codes, rates, and hours worked.
Time Entry Monitoring:
Monitor time entry to ensure all billable hours are recorded by attorneys and staff in a timely manner. Provide assistance to attorneys and staff as needed for accurate timekeeping.
Client Billing Queries:
Address client billing inquiries and disputes in a professional and timely manner. Work with attorneys and clients to resolve discrepancies related to billing.
Billing Adjustments:
Process billing adjustments such as write-offs, billing corrections, or fee reductions, as required by attorneys or clients.
Reporting:
Generate regular billing reports for management and partners, including aging reports, collections reports, and other financial summaries as required.
Collections Support:
Assist in collections efforts by providing necessary billing information to the collections team and communicating with clients to follow up on overdue invoices.
Compliance:
Ensure that all billing practices adhere to ethical, legal, and firm guidelines. Stay updated on changes in billing procedures and legal industry standards.
Recordkeeping:
Maintain accurate records of client invoices, payment histories, and billing adjustments. Ensure data is stored securely and in compliance with firm’s privacy policies.
Software and System Management:
Utilize the firm’s billing software (e.g., Centerbase) to input, track, and update billing data. Troubleshoot minor software issues and liaise with IT when necessary.
Qualifications:
Education:
Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred. Alternatively, relevant work experience in law firm billing may be considered.
Experience:
At least 2-3 years of experience in billing or accounting, preferably in a law firm environment. Familiarity with legal billing software (e.g., Centerbase,Elite, Aderant, or similar) is a plus.
Skills & Competencies:
- Detail oriented and excellent analytical skills. The ability to meticulously review and analyze billing data to identify discrepancies and ensure accuracy is crucial in this role.
- Organizational Skills: Legal billing coordinators must be highly organized, capable of managing multiple tasks and deadlines simultaneously.
- Communication Skills: Effective written and verbal communication skills are essential for interacting with attorneys, clients, and other stakeholders to resolve billing inquiries and address concerns.
- Analytical Skills: The capacity to analyze billing reports and identify trends, inefficiencies, and opportunities for improvement is valuable in optimizing the billing process.
- Strong understanding of end-to-end billing processes, guidelines, systems, and system interfaces.
- Ability to manage multiple tasks and deadlines in a fast-paced environment.
- Knowledge of billing practices and legal terminology is highly preferred.
- Ability to maintain confidentiality and handle sensitive financial information.
This position is for our Columbus, Ohio office. Hours are generally 8:30 a.m. to 5:30 p.m. (Monday through Friday), but additional hours could be required as necessary. The firm offers full benefits, including paid holidays and vacation, health care insurance, 401k and an excellent work environment. Submit your resume to Leah Mako, Director of People Operations at lmako@perez-morris.com
Perez Morris is an equal opportunity employer, and we encourage and intentionally seek diverse perspective and work to foster an environment of equity and inclusion.
