What are the responsibilities and job description for the Administrative Assistant/Dispatcher position at Perfect Finish Landscaping?
Job Summary
We are seeking a dedicated and detail-oriented Administrative Assistant/Dispatcher to join our landscape maintenance team. The ideal candidate will be responsible for providing comprehensive administrative and scheduling support to ensure efficient operation of the office. This role requires strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. The Administrative Assistant/Dispatcher will play a key role in facilitating communication and scheduling for the maintenance division.
Duties
- Utilize Service Auto Pilot, Google Suite and other office software to dispatch and schedule jobs on a large scale.
- Assist with monthly invoicing.
- Maintain organized office management systems, including filing and record-keeping.
- Demonstrate effective time management skills to prioritize tasks and meet deadlines.
- Provide exceptional customer service by addressing client needs and inquiries promptly.
- Exhibit strong computer literacy to navigate various software applications efficiently.
- Support administrative functions such as scheduling meetings, preparing agendas, and taking minutes.
Experience
The ideal candidate will possess:
- Proven experience in a dispatcher role or similar scheduling position.
- Familiarity with office management procedures and basic accounting principles.
- Proficiency in Service Auto Pilot and Google Suite applications (Docs, Sheets, Slides) is highly desirable.
- Strong organizational skills with the ability to multitask effectively in a fast-paced environment.
- Excellent verbal and written communication skills to interact professionally with clients and colleagues.
- A background in customer service or landscape maintenance is a plus but not mandatory.
If you are an enthusiastic individual looking for an opportunity to contribute to a dynamic team while enhancing your administrative and dispatching skills, we encourage you to apply for this position!
Job Type: Full-time
Pay: $22.00 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $22