Administrative Assistant Office Manager

Office Manager Administrative Assistant - Nonprofit

Small Family Office with a Foundation dedicated to environmental advocacy is seeking a smart, proactive, highly collaborative administrative professional who also enjoys wearing a personal assistant hat to keep their office humming. This is a wonderful opportunity to join a tenured, genuine and collegial group where your professionalism, polish, and willingness to pitch in wherever needed will be appreciated.

Working 100% onsite, you will rely on your strong attention to detail, technical know-how, sound judgment, and adept communication skills to effectively carry out both the needs of the office as well as the personal and household requests of the founders.

With a can do attitude and willingness to jump in wherever needed, you enjoy everything from writing thank you letters, to ordering office supplies, running personal errands to coordinating travel.

You genuinely care about the work you do, those you do it with, and the greater purpose of the organization

You will :

• Manage travel arrangements, including research, booking, travel documents, and itineraries.
• Coordinate executive meeting calendars, prepare agendas, and arrange materials.
• Draft and proofread correspondence and documents.
• Maintain digital and physical filing systems.
• Oversee office supply inventory, troubleshoot office equipment, and liaise with vendors.
• Provide administrative and other support as needed. Prepare letters & packages for shipping; drop-off (UPS, FedEx, Post Office). Research and gather information for client needs.
• Coordinate team-building activities (ex. weekly staff lunches and birthday recognition).
• Plan and coordinate events, meetings, and catering logistics.
• Manage vendor and repair schedules for founders’ household maintenance; handle subscription management for media and services.
• Execute personal errands and tasks for founders.

You have :

80-90K

Salary : $80,000 - $90,000