What are the responsibilities and job description for the Executive Assistant position at Perfect Timing Personnel Services?
Executive Assistant – Larkspur
Great location, dynamic people facing role, lots of variety, and hours of 9-5 are just some of the perks of this Executive Assistant role, newly open after being filled with the same individual for the last 8 years.
Poised, engaging, gracious and professional, you bring 5-10 years EA experience supporting C-level individuals. You thrive on creating a warm and welcoming environment for visitors, clients and colleagues alike.
Forward thinking, intuitive, discreet, and highly anticipatory, no details escapes you. As the primary administrative support for the office, you enjoy working independently and resourcefully. Your track record of long tenure in prior roles and second to none work ethic set you apart.
You are tech savvy with a track record of working successfully in a Mac environment and on Google Workspace.
You will:
- Manage the President’s calendar, appointments, and scheduling, ensuring efficiency and organization
- Serve as the primary point of contact for visitors and external stakeholders, delivering exceptional service
- Maintain and track various documents, contracts, and billing records
- Oversee written correspondence and all communication on behalf of the Owner
- Provide comprehensive administrative support, including document preparation, record-keeping, and office management
- Assist in planning and coordinating special projects and events as needed
You have:
- 5–10 years’ experience as an Executive Assistant, including experience supporting a CEO
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively
- Strong written and verbal communication skills, with a professional and personable approach
- Proficiency in Microsoft Office Suite, Google Workspace, and scheduling tools
- Ability to problem-solve independently and manage multiple priorities in a fast-paced environment
- A proactive, detail-oriented mindset with a high level of discretion and professionalism
100% onsite, hours of 9-5
$130K Bonus
Salary : $130,000
