What are the responsibilities and job description for the Senior Executive Assistant position at Perfect Timing Personnel Services?

Job Description

Administrator - Senior Administrative Assistant - 1 year, Temporary - Berkeley - $45 / hour

Our client, Lawrence Berkeley National Lab, is seeking a proactive and detail-oriented Administrator to serve as the main point of contact while providing comprehensive administrative support to researchers and staff. This role is key to facilitating daily operations, coordinating events, and managing schedules, ensuring smooth and efficient workflows for a busy research environment. If you are organized, service-focused, and have experience supporting large teams, preferably in academic or research settings, this role could be a great match.

Dates : One year beginning asap, with possibility of temp to hire
Location : 2-3 days Hybrid / Onsite in Berkeley, easy shuttle from BART
Background : Clear criminal background check required prior to starting

Key Responsibilities :

Act as a primary contact for operational and programmatic issues, applying professional standards and organizational policies.

Plan, coordinate, and execute meetings, workshops, and events, managing budgets, travel arrangements, and logistics.

Oversee complex calendar management for senior staff, resolving scheduling conflicts and coordinating with various stakeholders.

Support workspace planning, property tracking, travel, and procurement; maintain desk guides and conduct regular training updates.

Assist with onboarding for new hires and provide support for exiting staff.

Collaborate on special projects, presentations, and reporting as needed.

Maintain high-quality document formatting, proofreading, and editing, and assist with proposal preparation.

Requirements :

Bachelor’s degree desired.

4 years of advanced admin experience, ideally in a research or large organizational setting.

Proficiency with MS Office Suite, Google Suite, and Adobe Acrobat, with intermediate to advanced formatting skills in Microsoft Word, Excel, and PowerPoint.

Strong organizational skills with the ability to handle multiple tasks and meet deadlines.

Excellent interpersonal and communication skills; high degree of professionalism, discretion, and confidentiality.

Company Description

Perfect Timing Personnel Services, Inc. provides Temp, Temp-to-Hire and Direct Hire placements in Marin and Sonoma Counties primarily.

Having been in business since 1988, we have an extensive client list that includes companies of all sizes and industries. We take the time to make sure the job meets your expectations, and at no cost to you. We’ll present positions that are a match for your skills & personality, that align with your ideal company culture, and provide the growth opportunity you seek.

As the Bay Area continues to expand globally, the need for diverse, bright professionals who are passionate about their work deepens. Perfect Timing is committed to hiring people from cultures around the world.

Perfect Timing specializes is placing candidates for positions in Accounting & Finance, Administrative & HR, Customer Service & Support, Marketing & Communications, Non-Profit & Public Agencies and Construction Management.

We want to grow your career, increasing job satisfaction and earning power in the process! We know job hunting can be time consuming and frustrating, so let us find you your next job – come work with us to expand your career opportunities

Company Description

Perfect Timing Personnel Services, Inc. provides Temp, Temp-to-Hire and Direct Hire placements in Marin and Sonoma Counties primarily. Having been in business since 1988, we have an extensive client list that includes companies of all sizes and industries. We take the time to make sure the job meets your expectations, and at no cost to you. We’ll present positions that are a match for your skills & personality, that align with your ideal company culture, and provide the growth opportunity you seek. As the Bay Area continues to expand globally, the need for diverse, bright professionals who are passionate about their work deepens. Perfect Timing is committed to hiring people from cultures around the world. Perfect Timing specializes is placing candidates for positions in Accounting & Finance, Administrative & HR, Customer Service & Support, Marketing & Communications, Non-Profit & Public Agencies and Construction Management. We want to grow your career, increasing job satisfaction and earning power in the process! We know job hunting can be time consuming and frustrating, so let us find you your next job – come work with us to expand your career opportunities

Salary : $45

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