What are the responsibilities and job description for the Administrative Assistant position at Performance Insulation & Energy Services?
Title: Administrative Assistant
Company: Performance Insulation & Energy Services, Inc.
Location: Redmond, OR
Job Type: Full Time
Pay: $20-23/hour DOE
Schedule: Monday to Friday, 7:30AM-4PM
Benefits: Health insurance, Paid time off, Dental insurance, 401(k), Vision insurance, Life insurance, 401(k) matching
Reports to: Branch Manager
Description:
Is bringing order and nailing the details kind of your thing? If so, we want you!
Join Our Team as an Administrative Assistant at our Central Oregon Branch!
Performance Insulation & Energy Services, a local family-owned business, has been a leading provider of insulation services in the Pacific Northwest for more than 10 years. We focus on hiring great people and delivering exceptional customer service. If you have a passion for customer service, attention to detail, and adaptability, we want to hear from you!
Duties/Responsibilities:
- Assist with data entry, basic invoicing, and light tidying of the customer-facing areas in the office.
- Maintain database and internal job costing software by entering new and updated customer and account information.
- Review and post labor amounts from daily timecards for crew members.
- Establish entry priorities and perform labor and material posting as required.
- Assist with entry reconciliation for labor and material as required.
- Perform daily order and data creation entry tasks and verify accuracy.
- Perform accounts receivable functions for the branch, working closely with the Branch Manager and corporate office when required.
- Resolve deficiencies by using standard procedures or returning incomplete documents to the appropriate supervisor or manager for resolution.
- Contribute to team effort by accomplishing related results as needed.
Required Skills/Abilities:
- NON-SAFETY SENSITIVE – employee only performs non-DOT related functions.
- Excellent interpersonal and customer service skills.
- Proficient in Microsoft Office Suite or related software.
- Ability to keep information confidential.
- Proficient computer skills with the ability to learn new software.
- Excellent with data entry with a HUGE focus on attention to detail.
- Knowledge of, or ability to learn, about company products and services.
- Excellent verbal and written communication skills.
- Must be adaptable and flexible, with the ability to quickly change direction and focus.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
Education & Experience:
- High school diploma or equivalent required
- 1 year of administrative experience required
- Bilingual English-Spanish is a plus, not required
Compensation Package:
- $20-$23/hour DOE
- Overtime is allowed but must be approved beforehand by manager
Benefits:
- Medical, dental, & vision, and supplemental insurance benefits (eligible to enroll first day of the month following date of hire)
- 401k profit sharing plan (must meet plan requirements).
- PTO available per company handbook.
Take the next step in your career! Apply today and be part of a company making a real difference in construction for our family-owned business.
Job Type: Full-time
Pay: $20.00 - $23.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
Work Location: In person
Salary : $20 - $23
