Accounts Payable Specialist

• Financial Record Keeping:
  • Maintain accurate records of financial transactions.
  • Update and maintain the general ledger.
  • Reconciliation of entries into the accounting system.
  • Recording of debits and credits.
  • Maintaining the trial balance, by a reconciliation of general ledgers.
• Accounts Payable Management:
  • Review and verify invoices and check requests.
  • Sort, code, and match invoices to purchase orders and delivery receipts.
  • Set invoices up for payment ensuring accuracy and completeness.
  • Enter and upload invoices into the accounting system.
  • Track expenses and process expense reports for department managers.
  • Prepare and process electronic transfers and payments.
  • Prepare and perform check runs.
• Vendor Management:
  • Maintain vendor files and correspond with vendors to resolve invoice discrepancies.
  • Provide customer service to vendors and internal departments regarding payment inquiries and account statuses.
  • Ensure accurate and timely payment of all invoices, adhering to the company's payment policies.
• Account Reconciliation:
  • Reconcile bank accounts and petty cash accounts.
  • Assist in the preparation of balance sheets, income statements, and other financial statements according to legal and company accounting and financial guidelines.
• Compliance:
  • Ensure compliance with federal, state, and company policies, procedures, and regulations.
  • Maintain a clear understanding of applicable laws and regulations related to the companys financial operations.
• Administrative Support:
  • Provide administrative support to management when required.
  • Organize and maintain financial records.
• Skills:
  • Proficiency in Microsoft Office Suite, especially Excel.
  • Experience with QuickBooks is a must.
  • Strong numerical and analytical skills.
  • Excellent organizational skills and attention to detail.
  • Strong communication and interpersonal skills.
  • Ability to handle multiple tasks simultaneously and prioritize work.

Physical Demands and Work Environment:

• Office environment with standard office equipment.
• Ability to sit for extended periods.
• Ability to meet deadlines and handle a high volume of work.