Procurement Specialist

Overview

As our Procurement Specialist, you will play a key role in driving efficiency and cost savings across the organization’s purchasing activities. You will be responsible for sourcing top-tier vendors, ensuring compliance with inventory management and procurement protocols, and overseeing the timely execution and documentation of purchase orders. Additionally, you will lead efforts to modernize our procurement operations by analyzing the current system, researching best practices, and spearheading the selection and implementation of a new, streamlined procurement system and processes aligned with organizational goals.

Key Collaborations

• Dir. Operations
• COO
• CFO
• Bookkeeper
• Clinic Directors
• Medical Directors
• PC Leads
• Rehab Lead (or other responsible for purchasing)
• DON

Qualifications:

Education:

• Bachelor’s degree in Supply Chain Management, Business Administration, or a related field.

Experience:

• 2-5 years of experience in procurement, supply chain, or related field.
• Proven experience in managing supplier relationships and negotiating contracts.
• Familiarity with procurement software, enterprise resource planning (ERP) systems, and MS Office (Excel, Word, PowerPoint).

What You’ll Do Every Day

Procurement Operations

• Review and process purchase requisitions and orders.
• Ensure all procurement activities comply with company policies and procedures.
• Monitor and manage the procurement lifecycle from request to delivery, addressing discrepancies or delays.
• Maintain records of purchases, pricing, and inventory levels for accountability and transparency.
• Other responsibilities and projects as needed, defined by leadership.

Vendor Management

• Identify, evaluate, and select suppliers based on price, quality, and service.
• Build and maintain strong relationships with vendors and suppliers.
• Negotiate contracts, terms, and pricing agreements to secure favorable deals.
• Track vendor performance and address issues related to quality or delivery.
• Identify and onboard new vendors, completing all necessary account setup documentation.
• Maintain and regularly update a vendor database.
• Manage and report on quarterly HA price changes.
• Coordinate and manage vendor lunches.

Cost Management

• Research and identify cost-saving opportunities in procurement.
• Develop and monitor budgets for purchasing activities.
• Regularly evaluate market trends and supplier conditions to anticipate potential price fluctuations or supply challenges.
• Lead periodic reviews of established price lists for regularly purchased items, ensuring cost competitiveness.

Inventory Control

• Coordinate with clinic and ASC teams to maintain optimal stock levels.
• Conduct regular audits of inventory to ensure accuracy and address shortages, surpluses, or variances.
• Implement systems and processes to streamline inventory management.

Compliance and Reporting

• Prepare and present procurement reports highlighting spending patterns, savings, and process improvements.
• Collaborate with internal teams to identify procurement needs and align strategies with organizational goals.

Process Improvement

• Assess and refine procurement policies and procedures.
• Implement technology solutions to enhance procurement and inventory processes.
• Drive continuous improvement initiatives to increase efficiency and reduce costs.
• Collaborate with department leaders to evaluate the effectiveness of implemented procurement tools and systems.

Procurement System Modernization

• Assess the current procurement processes and identify gaps or inefficiencies.
• Research and evaluate procurement software and systems, considering scalability, ease of use, and cost-effectiveness.
• Lead the selection process for a new procurement system, including vendor demos, stakeholder engagement, and cost analysis.
• Develop a rollout plan for the chosen system, including training, process documentation, and change management strategies.
• Ensure integration of the new system with existing tools (e.g., inventory management, accounting software).

How You’ll be Evaluated

• % accuracy in tracking spending through the management and population of the Procurement Summary.
• Thoroughness in managing and reconciling PO’s from start to finish (submission through receipt).
• Level of compliance to procurement protocol across staff.
• Price Shopping– showcasing the best prices for key purchases and updating price lists quarterly to ensure competitive pricing for all locations.

Essential Skills

• Attention to detail and accuracy.
• Technical acumen and familiarity with procurement systems and inventory software tools
• Strategic thinking and problem-solving.
• Strong interpersonal skills for collaboration and vendor relations.
• Ability to work independently and manage multiple priorities.