Recruiting Coordinator, Chicago IL

Recruiting Coordinator

Location: [Location]

Industry: Insurance

Experience Level: Associate

Education Level: Bachelor’s Degree

Compensation: $35 per hour

Position Type: Temporary

Relocation Assistance: No

Visa Sponsorship Eligibility: No

Job Overview

We are seeking a detail-oriented and highly organized Recruiting Coordinator to join our team temporarily. In this role, you will provide essential administrative support to the North American Experienced Hire and Campus Recruiting teams. This team recruits consultants across the United States, Mexico, Canada, and Brazil.

As a Recruiting Coordinator, you will play a key role in supporting recruiting efforts, including resume collection, interview scheduling, logistics coordination, candidate travel (when applicable), and preparation of offers. This position is pivotal in ensuring a seamless and professional experience for candidates and hiring managers alike.

You will interact with recruiters, candidates, and business leaders across multiple locations and time zones, requiring strong organizational and communication skills. Success in this role demands a high level of confidentiality, professionalism, and the ability to remain calm under pressure in a fast-paced, high-volume environment.

Key Responsibilities

• Coordinate a high volume of interviews and manage logistics, including video conferences, phone screens, office visits, and debrief meetings.
• Communicate professionally and promptly with candidates, ensuring a positive experience.
• Build strong relationships with candidates, recruiters, and interviewers, acting as a reliable point of contact.
• Manage and organize a heavy schedule of candidate activities and calendars.
• Maintain organized records, including email inboxes (both personal and team shared).
• Assist with recruitment projects and additional duties as assigned.
  
  

Required Qualifications

• Bachelor’s degree or equivalent.
• 1-3 years of experience supporting a recruiting team or working as an Executive Assistant in a fast-paced, high-volume environment.
• Strong proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint).
• Familiarity with applicant tracking systems is a plus.
• Some knowledge of recruiting policies, procedures, and employment laws is preferred.
  
  

Skills And Attributes

• Highly organized with exceptional attention to detail.
• Strong ability to prioritize tasks and manage multiple deadlines independently.
• Proven experience managing heavy calendars and scheduling.
• Ability to thrive in a fast-paced, dynamic environment while remaining calm under pressure.
• Professional communication skills, both written and verbal.
  
  

This is a great opportunity for an experienced Recruiting Coordinator or Executive Assistant to gain valuable experience in a collaborative and fast-paced environment. You will have the chance to work with a dynamic recruiting team and contribute to the success of recruitment efforts across multiple regions.

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