What are the responsibilities and job description for the Office Assistant position at PES?

Job Description

Benefits :

401(k) matching
Paid time off
Training & development

Relaxed Environment Highly Respected in Our Industry

Wanted a full-time Office Assistant to report to the President of Pittsburgh Embossing Services.

COMPENSATION :

Full-time, hourly rate based on skill and experience

Short Term Disability Insurance

Life Insurance

Generous paid time off

Optional Company Matched Simple IRA after 1 year

Optional Dental Insurance Plan

Possible bonuses based on performance.

PRIMARY RESPONSIBILITIES :

Data-entry of Accounts Payable and Accounts Receivable in QuickBooks

Create purchase orders and invoices in coordination with the Sales Department

Inventory control (picking parts, organizing parts)

Data-entry of customer contact information and notes in CRM

Prepare weekly staff meeting, remind staff about outstanding items

Answer phones, maintain files, and office supplies

REQUIREMENTS :

Ability to clearly and professionally communicate with customers and staff.

Ability to draft and clearly communicate via email.

Attention to detail, organization ability a must

Accurate data entry skills required

Candidate should possess basic computer skills.

Ability to work Monday to Friday 8 : 30am-5 : 00pm

Contributes to team effort by completing necessary tasks, may be asked to assist in other areas

Able to use and operate a computer with basic Microsoft office programs

Pittsburgh Embossing Services (PES) is an international company that is considered the leading global provider for refurbishment and support services for card personalization equipment. Pittsburgh Embossing Services is located in Eighty Four, PA and has been in business for over 35 years. Applicants are encouraged to explore our company website (www.pescard.com) or inquire further about our companys full profile, company history and company statement.

Keywords : A / P, A / R, accounts payable, accounts receivable, scheduling, communication skills, administrative support, calendaring, MS Office, detail oriented, customer service, clerical skills, data entry, receptionist, invoice, office administration, marketing, accounting, bookkeeping.

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