Executive Admin

Essential Functions

·        Maintain Executive calendar, coordinate key meetings and calls for Executive, coordinate travel, process expense reports.

·        Identifying accountabilities and by-when dates/deadlines that support the Executives commitments, both internally and externally.

·        Prepare daily preview for Executive, including upcoming calendar appointments, documents for meetings and daily deliverables.

·        Prepares agendas and meeting plans, slide decks and necessary meeting follow-ups for the Executive.

·        Produce, edit, and complete first drafts for written communications to both internal and external stakeholders.

·        Independently screen and process incoming requests for the Executive.

·        Research, prioritize and follow up on incoming issues and concerns addressed to the executive, including those of a sensitive or confidential nature.  Determine appropriate course of action, referral, or response.

·        Be an extension of the Executive for the Team, including Board Meetings, Operational Reviews, LT Meetings, etc.

·        Understanding of key business metrics, including budget and organization of business materials.

·        Project Management of key business initiatives.

·        Schedule key Team meetings and 1-2 annual offsites.

Required Education and Experience

·        Bachelor’s degree required

·        Five (5) years providing C-level executive administrative support

·        Intermediate to Advanced skills - Microsoft Office Suite (Outlook, PowerPoint, Word, Excel)

·        Project management software (Asana, Monday, etc.)

·        Prior experience managing multiple business entities and boards a plus