What are the responsibilities and job description for the Administrative Assistant position at PGA National?
Department: Golf Maintenance
Reports to: Director of Agronomy
Definition: The Administrative Assistant provides administrative, clerical and office management support for the golf course maintenance operation.
Typical Functions:
- The Administrative Assistant answer and directs all incoming calls, greets and directs all visitor, distributes incoming mail and oversees out going mail.
- The Administrative Assistant tracks work flow and managing hourly employees in/out, sick time, vacation and workman compensation claims.
- The Administrative Assistant assists with preparation of the operational and capital budgets. The Administrative Assistant also prepares account recaps on a monthly basis, processes invoices, price comparisons and maintains other documents related to golf course maintenance.
- The Administrative Assistant maintains current and accurate listing of building keys and to whom issued.
- The Administrative Assistant also compiles, composes, types and files correspondence, reports and documents as assigned by the Director of Agronomy.
Employment Standards:
- Requires telephone experience and computer skills including working knowledge of word processing, spreadsheet and database management software.
- Requires excellent organizational ability and sensitivity with confidential information.
- Requires ability to understand and follow oral and written directions and the ability to maintain cooperative working relationships with other associates.
- Bilingual in Spanish and English preferred