Office Manager -Accountant NSW

Dedicated office management professional with experience handling a wide range of administration, technical and executive-support task. Also provide light bookkeeping services and work in parallel with accounting team to ensure financials are handled correctly in compliance with internal audit compliances and general accounting principles. This role will report directly to local Market President and indirectly to Division Controller.

What You'll Do

Customer Service & Sales Co-Ordination

• Serve as point of contact for customers, coordinating with the Market President and Sales team to best meet the needs of each customer.
• Back up on answering the phone for customer relations.
• Ensuring that customers are treated with an excellent experience for inquires, questions, order status, service requests and helping the office team as needed.
  
  

Accounting

• Calculate weekly sales commission and bonuses and submit to corporate payroll.
• Process weekly sub-contractor billings and send to HQ for check runs.
• Prepare year-end 1099s and mail to sub-contractor before deadlines.
• Accounts Payable – Provide match of packing slip to invoice, get proper approvals and enter invoices into accounting software. Prepare weekly AP check run request and send to HQ Accounting team for payment processing.
• Accounts Receivable – Validate customer contracts are fully completed in both CRM and Accounting system. Create customer invoices and process customer payments. Reconcile CRM and Accounting systems AR each week and ensure at month end both systems tie out.
• Inventory Reconciliation – Take month end cycle count and make proper inventory adjustments based on actuals, reconcile CRM jobs to Accounting software inventory ensuring all month end inventory is balanced and fully reconciled.
• Bank Reconciliation – Weekly reconciliation of bank account and resolve any open balances within reasonable timeline.
• Journal entries – make journal entries to account for bank fees, finances fees, Marketing accruals, AP accruals and bonus accruals.
• Work with HQ Accounting team on questions related to monthly reconciliations performed by HQ Accounting team.
• Prepare snapshot to send to leadership each month end as well as preparing all CRM reports that need to be provided with financial package.
• Participate in month end close ensuring all deadlines are met.
• Ensure all compliances and internal controls are always being followed
  
  

Human Resources

• Ensure all offers are reviewed prior to being made to include new hires and promotions.
• Ensure all necessary documents and acknowledgements are signed and completed as part of onboarding process prior to the start of a new hire.
• Oversee status changes for team members in UltiPro to include but not limited to job title changes, salary increases, terminations, etc.
• Coordinate performance management process for all salaried team members.
  
  

Office Management

• Train employees on how to use company systems including UltiPro, CRM system and various other systems as needed.
• Support Market President by coordinating meetings and communications.
• Sort and distribute mail daily.
• Coordinate with IT on needs for computers and other office equipment.
• Coordinate special events for office including lunches, training events, holiday party planning, etc.
  
  

Who You Are

Desired Skills & Experience

• Excellent interpersonal skills
• Team building skills
• Analytical and problem-solving skills
• Possess strict confidentiality skills
• Excellent & effective communication skills
• Attention to detail and high level of accuracy
• 2-4 years of basic accounting skills in AP, AR, Inventory and general accounting (journal entries, system reconciliations)
• Strong Microsoft Excel including formulas and pivot tables
• Customer Resource Management system is preferred
• Experience with Sage or comparable ERP is required
• Possesses the ability to self-manage and adapt to change
  
  

Travel Requirements

Travel for training maybe required or annual meetings, less than 10% annual travel.

Who We Are

On March 28, 2024, PGT Innovations was successfully acquired by MITER Brands and incorporated into the organization’s portfolio. MITER Brands is a family of leading window and door brands united by a passion for quality and relentless pursuit of 100% .

WHY WE’RE DIFFERENT

We have one purpose: Build the most valued window and door brand in America. But, like all great things, that journey starts by bringing together a team of the most passionate, experienced and dedicated window experts in the industry. From our team to our customers and our communities, we strive to inspire deeper engagements and new possibilities for all. Because we believe that business is always personal.

PEOPLE FIRST ISN'T JUST A CATCHPHRASE.

It's a value we live every day. We make investments for the long-haul, to ensure the success of all. Because when our people win, we all win.

DOING THE RIGHT THING IS IN OUR DNA.

Through best practices, strategic investments and our relentless Pursuit of 100%, we strive for higher quality, greater precision and more efficiency in everything we do.

WE SERVE OUR CUSTOMERS AT A DEPTH THAT OTHERS CANNOT.

We find every opportunity to deliver seamless engagements and the extraordinary experiences that lead to valued, long-lasting relationships.