What are the responsibilities and job description for the Accounts Payable Specialist position at Phaxis?
We are seeking a detail-oriented and organized Accounts Payable Specialist to join our team. The ideal candidate will have strong experience in expense management, accounts payable processes, and customer service. This role requires proficiency in SAP Concur, excellent time management, and the ability to handle multiple tasks in a fast-paced environment.
Responsibilities:
- Audit expense reports to ensure accuracy, completeness, and compliance with company policies.
- Manage the Concur inbox, addressing incoming inquiries and resolving concerns promptly.
- Maintain and update Concur profiles for employees.
- Create and manage support tickets in Concur and AppZen.
- Provide training on travel and expense (T&E) policies for new hires and current employees.
- Perform month-end T&E accruals, reclassifications, and related reconciliations.
- Conduct monthly balance sheet substantiations.
- Reconcile purchasing card invoices to ensure timely and accurate payment.
- Deliver exceptional internal customer service, responding to inquiries from various teams.
- Process bi-weekly travel and expense reimbursements accurately.
- Update payment allocations and assist with management reporting.
- Review and approve corporate card applications.
- Enter and allocate invoices for approval in a timely and precise manner.
- Manage the Accounts Payable inbox, handling inquiries and resolving vendor concerns.
- Update vendor payment details and manage vendor onboarding processes.
- Collaborate with various business units to provide excellent internal and external customer service.
- Prepare and deliver monthly and quarterly KRI/KPI reports.
- Assist with annual audits and ensure compliance with policies and procedures.
- Handle escalations and ad hoc projects as needed.
Qualifications:
- 3 years of experience in accounts payable or related roles.
- Proficiency in SAP Concur and related systems.
- Strong organizational skills and ability to manage multiple tasks efficiently.
- Customer service-oriented mindset with excellent communication skills.
- Proficient in Microsoft Excel, including pivot tables and formulas.
- Detail-oriented with strong time management skills.
- Open to learning new tools, systems, and processes.
- Experience with month-end and quarter-end reporting processes.
- Familiarity with AppZen or similar auditing tools.
