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Executive Assistant

Phaxis
Boston, MA Full Time
POSTED ON 2/26/2025
AVAILABLE BEFORE 5/23/2025

Job Title : Executive Assistant

Location : Boston, MA

Industry : Investment Banking

Direct Hire - Hybrid (4 days onsite)

Qualifications

Education and Experience

  • Bachelor's degree preferred; equivalent experience will be considered.
  • Minimum of 4 years of experience as an Executive Assistant supporting C suite / Senior leaders, in the financial services or banking industry.

Key Responsibilities

Executive Support

  • Manage executives' complex calendars, including scheduling meetings, appointments, and travel arrangements.
  • Coordinate and prioritize incoming communications, including emails, calls, and correspondence, ensuring prompt and appropriate responses.
  • Prepare and edit documents, reports, presentations, and meeting agendas.
  • Serve as a liaison between executives and internal / external stakeholders, fostering strong professional relationships.

    • Meeting and Event Coordination

  • Organize and coordinate meetings, conferences, and events, including logistics, venue arrangements, and materials preparation.
  • Record and distribute meeting minutes, ensuring follow-up on action items as necessary.
  • Assist with preparation for client meetings, roadshows, and other executive engagements.

    • Administrative Management

  • Maintain and update confidential files, records, and databases.
  • Process expense reports, invoices, and reimbursements accurately and in a timely manner.
  • Manage office supplies and ensure the functionality of office equipment.
  • Provide support to visiting executives and assist in onboarding new hires within the department.

    • Project Assistance

  • Support ad-hoc projects and initiatives as directed by senior executives.
  • Conduct research and compile data to assist in decision-making processes.

    • Compensation : 80,000-120,000

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