What are the responsibilities and job description for the Office Administrator position at Phaxis?
We are seeking a detail-oriented and proactive Office Administrator – Logistics to support our Melville satellite office and ensure smooth day-to-day operations. This role involves overseeing office administration, logistics coordination, and supervising a team of two employees. The ideal candidate will have prior experience in office management and logistics, with strong organizational and communication skills.
This position requires occasional travel to Germany for onboarding.
Key Responsibilities :
- Supervise and provide guidance to two logistics employees.
- Process, track, and manage incoming and outgoing shipments, including handling customs documentation when required.
- Oversee picking, packing, and inventory management within the company’s ERP system.
- Maintain accurate stock records and manage inventory levels.
- Ensure efficient and timely order processing and documentation.
- Provide administrative support for office operations, including data entry, filing, and document management.
- Assist in scheduling meetings, conferences, and company events.
- Manage office supply inventory and coordinate procurement as needed.
- Process invoices and support accounts payable (A / P) and accounts receivable (A / R) functions.
- Serve as a key point of contact for internal and external stakeholders, ensuring effective communication.
Qualifications & Skills :
