What are the responsibilities and job description for the Administrative Assistant position at Phaxtec, Inc.?
PHAXTEC is a start-up commercializing and marketing novel natural materials based on Polyhydroxyalkanoates (PHA) that can replace fossil and non-biodegradable plastics. PHA can replace more than 50% of the world’s fossil plastics in packaging, personal care, and agriculture and in durable uses such as textiles, sports equipment, automotive, electrical and electronics. The protected PHAXTEC process uses renewable and abundantly available greenhouse gases to produce PHA.
As part of its growth PHAXTEC is looking for a responsible and proactive Administrative Assistant to join our team to perform a variety of administrative and clerical tasks. The position will be part time (~ 16 hours per week) at start with increasing time commitments and responsibilities as the company grows and with the potential to become a full time position in 1 year. The successful candidate would work primarily with the Company’s operation in the Ft. Collins/Denver corridor and executive management located remote, with a mix of virtual and in office presence and needs to have the ability to travel between work and home on an as needed basis. No relocation benefits are paid for this position.
Requirements and skills
The successful candidate would have at least an associate’s degree; a bachelor’s degree is preferred. Three to five years of experience as a Secretary, Executive Administrative Assistant, Virtual Assistant or in an administrative role is required.
- Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- High proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Familiarity with and/or ability to use productivity software tools like Notion, Calendly, internet browsers to search and research
- Ability to do light bookkeeping – use of quickbooks and Exact would be a plus
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- US Citizen, permanent resident or permission to work in the US.
Administrative Assistant responsibilities
Duties/responsibilities of the Administrative Assistant include providing support to our managers, employees, external service providers, clients, customers and other stakeholders assisting in daily office needs and managing our company’s general administrative activities. Ultimately, a successful Admin Assistant would ensure the efficient and smooth day-to-day operation of our office.
- Handling administrative requests and queries from senior managers, employees, external service providers, clients, customers and other stakeholders
- Organizing and scheduling appointments with admin softwares such as Calendly, Outlook
- Planning meetings and taking detailed minutes of meetings.
- Ensuring smooth operations by service providers and vendors
- Placing and receiving purchase orders, receiving supplies and other related items
- Event management for company
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with executive and senior managers to handle requests and queries
Benefits:
Compensation for the position commensurate with qualifications, experience, and background, and include stock options to participate in the success of the start-up.
Start date: May 1, 2025 (negotiable). Please submit a cover letter and resume along with references as soon as possible.
Job Type: Full-time
Pay: $19.53 - $25.00 per hour
Expected hours: 16 – 24 per week
Benefits:
- Flexible schedule
Schedule:
- 8 hour shift
Work Location: In person
Salary : $20 - $25
