What are the responsibilities and job description for the Accounting Assistant position at Philadelphia Gas Works?
Overview
Philadelphia Gas Works
Looking for a challenge and ready to power up your career?
Free Health Insurance – Free Dental Insurance – Pension Plan – Free Parking – Wellness Programs
The Philadelphia Gas Works (PGW) is the largest municipally-owned gas utility in the nation, supplying gas service in the City of Philadelphia to over 500,000 customers. From its humble beginnings in 1836, PGW has grown into the large, modern facility that exists today. As one of the nation's leading natural gas providers, PGW prides itself on stability and continual growth. PGW is dedicated to becoming the Greenest Natural Gas Delivery Company in the region.
Become part of the PGW Team!
Accounting Assistant
Responsibilities
Accounting & ReportingParticipate in the production of documents, spreadsheets and related supporting detail for administration of capital budgets including but limited to:
Assisting in the analysis of Reimbursable Capital Projects from inception to capitalization. Including submission of appropriate invoices for payment.
Maintaining PGW's Continuing Property Records (CPR) and Fixed Assets including but not limited to, capitalization and retirement of assets relative to project specifications.
Maintaining, processing and supporting all monthly detail, invoices, usage, etc. to monthly capital spending as noted in the Capital Authorization Status Report, Capital Progress Report and Budget Category Status Report.
Updating, monitoring, and maintaining spreadsheet detailing daily investments of both excess operating funds and capital funds.
Maintaining all records (actual funds spreadsheet) and preparing appropriate general ledger journal entries associated with all restricted investment.
Opening, closing and performing project analysis of non-construction projects in the Accounting system, reconciles monthly detail to the sub-ledger.
Updating interest income (4190) schedule monthly and analyze for accuracy.
Participate in the production of documents, spreadsheets and related supporting detail for administration of accounts payableincluding but limited to:
Balancing monthly Accounts Payable Trial Balance.
Creating purchase requisitions and/or limited purchase orders; submit for proper approval to process departmental invoices including initiating purchase orders to replenish various departmental petty cash.Gathering all vendor invoices and supporting documentation to process daily payment batches through the Accounts Payable System for general accounts payable checks, wire transfer, payroll, customer refunds, retainage, credit invoices, etc.
Recording and distributing accounts payable and customer refund checks. Verifying check status with issuing banks including accounts payable, customer refund, legal, payroll and pension checks.Assisting in the preparation of daily cash book pages by gathering supporting documentation for cash receipts and disbursements (e.g. included but not limited to disbursement download for cashbook) recording all reopens activity (electronic and manual) in the cashbook.
Submitting receipts and disbursement information to interested parties.
Participate in the production of documents, spreadsheets and related supporting detail for administration of accounts receivable including but limited to:
Handling vendor and employee inquiries.
Analyzing and resolving outstanding invoice issues by contacting vendors or appropriate departments.
Requesting Form W-9 from service vendors.
Matching checks, invoices, purchase orders and receipts verifying invoice numbers, vendor remittance addresses and amounts paid.
Assigning Other Accounts Receivable (OAR) project numbers, gather information and supporting documentation, preparing/sending invoices, collecting funds and preparing bank deposits, following up on uncollected OARs through contact with associated departments and/or invoice recipients.
Participate in the production of documents, spreadsheets and related supporting detail for financial reporting & reconciliation activitiesincluding but limited to:
Maintaining related files and documents according to PGW record retention schedules, supplying copies of such documents as requested for internal and external audits.
Analyzing, calculating, and reconciling interest income, bank fees, related general ledger accounts, monthly bank statements for all PGW bank accounts includes collection, assembly and comparison of bank documents, reports, PGW source documents, etc.
Running and reconciling applicable payment reports as well as invoice batch reports for submission to supervisor for invoice batch approval.
Preparing, calculating and entering appropriate general ledger journal entries to support PGW's income statement, balance sheet and supporting reports and schedules.
Preparing and distributing monthly deposit correction summary and advice of error reports for review.
Perform other work when operating conditions necessitate it.
Qualifications
High School Diploma/GED; advanced accounting training preferred.
Must be computer literate with proficiency in Microsoft office (specifically Excel and Word) as well as Oracle.
Knowledge of one or more of the following areas of finance and accounting preferred: Accounts Payable, Accounts Receivable, Payroll, Finance, General Ledger, Bank Reconciliations, Capital, and Fixed Assets.
Knowledge of general office practices and clerical office work with the ability to use standard office equipment such as copiers, facsimiles, etc. preferred.
Must have completed required on-the-job training program and collective bargaining agreement requirements to progress fromtraining salary wage 67B to standard full-time wage 63B.
