Sourcing Manager

Marketing Statement

Under general supervision, manages the formal solicitation processes (e.g. Requests for Proposal, Requests for Qualifications or Invitations for Bid), for goods and service to ensure compliance with PHA’s procurement policy; performs other related duties as required.

Annual salary: $57,000

Qualifications

Familiar with Federal and Commonwealth statutes, codes, and regulations governing public sector purchasing, procurement, and contract management or similar codes or laws; Familiar with Federal and Commonwealth public housing program regulations and reporting requirements, including Code of Federal Regulations, and Department of Housing and Urban Development or similar regulations; Methods, procedures, and standards for Public Housing procurement, record keeping and records management; Methods and procedures for managing vendor performance and productivity; Ensuring compliance with Commonwealth, Federal, and HUD contracting and operational regulations; Interpreting and applying Commonwealth and Federal procurement rules and regulations; Analyzing contracting issues, and developing recommendations and strategies; Evaluating procurement processes and procedures, and developing recommendations; Prioritizing multiple tasks, projects and demands; Principles and practices of management, organization and administration; Negotiation Skills; Problem Solving Skills; Decision making skills; Attention to detail; Management of Financial Resources; Management of Material Resources; Microsoft Office skills; Operating a personal computer utilizing standard and specialized software; Effective verbal and written communication; Interacting with people of different social, economic, and ethnic backgrounds; Establishing and maintaining effective working relationships with staff, PHA departments, employee groups, management, and the general public.

Minimum education

Bachelor’s degree in Business Management, Public Administration, Business Administration, Finance, Logistics, Supply Management or a related field; And or related comparable experience.

Minimum experience

Three (3) or more years’ experience in the public or private sector procurement or contract management.

Preferred education and experience

HUD PHA Procurement Training or similar federal training is preferred

Responsibilities

Manages the solicitation process, including the Invitations for Bid (IFB), Requests for Proposal (RFP) and Requests for Qualifications process, in order to ensure the procurement of the high-value and cost-effective materials, equipment, and services from qualified and responsive suppliers; Sources, develops, and follows through on all solicitations, from development of the solicitation package to contract execution; Develops short and long-term sourcing strategies for respective business groups to support Authority strategies and business needs; Ensures contractors understand business needs by conducting pre-bid meetings, as needed, and ensure their capabilities and competitiveness meet our sourcing needs; Pre-qualifies all bidders in accordance with the Control Procurement Purchasing (CCP) policy; Conducts negotiations via Best and Final Offer (BAFO) processes with suppliers to secure competitive prices and favorable terms in area of assigned categories; Effectively manages sourcing projects and communicates solicitation status to the Manager of Sourcing, and executive staff to achieve desired outcomes through sourced engagements; Conducts responsiveness reviews of all proposals; Oversees the Review Committee selection and Review Committee meetings that score proposals and make Recommendations for Award (ROAs); Supports PHA’s sustainability, diversity and Section 3 goals and requirements; Researches and evaluates new suppliers; Compiles information and prepares reports; Stays abreast of trends and innovations in government procurement, contracting, and public housing issues and policies; Maintains absolute confidentiality of work-related issues and PHA information; AND Performs related duties and responsibilities as assigned.

How To Apply

All applications will be accepted through the Philadelphia Housing Authority’s Jobs Board at www.pha.phila.gov/jobs

Closing Statement

About the Philadelphia Housing Authority (PHA)

Established in 1937, and with an employment workforce of over 1,100, the Philadelphia Housing Authority is a municipal agency providing public housing services to over 76,000 residents in the city of Philadelphia, Pennsylvania.

Financial support for Authority operations and capital needs comes primarily from rent payments and subsidies provided by the U.S. Department of Housing and Urban Development (HUD). PHA is one of a very select group of housing authorities across the nation that has attained Moving to Work (MTW) status. This designation allows housing agencies the opportunity and flexibility, on a local level, to develop and implement innovative housing and self-sufficiency strategies to benefit public housing residents and Housing Choice Voucher Program (HCVP) participants.

PHA is an equal opportunity employer and makes all employment decisions on the basis of individual qualifications without regard to race, creed, color, sex, sexual orientation, gender identify, pregnancy, national origin, ethnicity or ancestry, religion, age, disability, citizenship, marital status, military or veteran status, genetic information, or any other protected characteristic.