What are the responsibilities and job description for the Accounts Payables Coordinator position at Phillips Farms?
Job Summary
AP Coordinator
Great work environment and benefits.
Reports to the Accounting Operations Manager and partners very closely with Human Resources Department
This position supervises accounts payable. Depending on experience, this position may also process payroll.
Pay rate will be based on experience
Job Description:
The AP Coordinator oversees all functions of Accounts Payable ensuring accuracy in monies distributed to employees and off-site vendors. The AP Coordinator must be detailed oriented in order to facilitate a high volume in payroll, T&E, invoice, and purchase order requests. The AP Coordinator must ensure timely processing to meet deadlines. Additionally, the position facilitates various audit and budget related reports. Depending on experience, payroll processing may also be part of this position.
Areas of responsibility/accountability:
- In charge of processing bi-weekly payrolls for 200 employees using ADP, depending on experience
- Manage daily Accounts Payable activity including invoice processing, employee T&E reimbursement, W-9 authorization, and Purchase Orders using Microsoft Dynamics NAV and DocLink
- Prepare salary budget files and process budget reports to assist the Finance team with the annual budget process
- Review and complete annual 1099 tax reporting for Accounts Payable
- Assist with entering semi-monthly payroll journals in Microsoft Dynamics NAV
- Assist in performing monthly general ledger reconciliation of payroll and benefits accounts
- Oversee corporate credit card program for all departments
- Coordinate monthly maintenance of employee petty cash box
- Organize Workers Compensation and Payroll tax related audits
- Create and maintain payroll/accounts payable accounting manual
- Continue AP automation progress
- Assist with budget and cashflow forecasts
- Assist with various projects and upgrades as needed, particularly around software implementation
Qualifications and Requirements:
- Bachelor's degree with emphasis in Accounting and at least 3 years’ experience in finance
- Working knowledge of accounts payable
- Knowledge of payroll is a plus
- Knowledge of Fixed Assets is a plus
- Working knowledge of travel & expense reimbursement processes and purchase order processing as well as corporate card management experience
- Experience using ADP Workforce Now and Custom Reporting, Time & Attendance, Dropbox, Microsoft Dynamics NAV, DocLink and Microsoft Office are a plus
- Knowledge of internal controls required in a disbursement environment
- Ability to handle confidential information in a discreet and professional manner
- Ability to manage multiple areas and projects while simultaneously meeting payroll and departmental deadlines
- Highly developed written and verbal communication skills
