Paralegal

Unique opportunity to wear many hats within Legal and Administration.

This is an office position and is not subject to working from home or being hybrid.

Company Information:

Phoenix Fabricators and Erectors, LLC (“Phoenix”), founded in 1986 and headquartered in Avon, Indiana, is one of the nation’s leading construction companies having constructed over 5,000 elevated water storage tanks throughout the United States as well as several foreign countries. By employing our own field crews, we are able to offer a turnkey operation – engineering, fabrication, foundation installation, field erection and painting. We also maintain the industry’s highest-rated safety program to protect our employees and our customers. It is this combination of high-quality construction and safe working environment that has earned us numerous “Tank of the Year” awards from the Steel Tank Institute/Steel Plate Fabricators Association, American Water Works Association, and Tnemec Industrial Coatings.

Job Purpose:

The Paralegal will be responsible for managing the company’s legal administrative tasks, including contract review, corporate filings, legal research, maintaining corporate records, and coordinating with external counsel, when necessary, all while adhering to strict guidelines to avoid engaging in unauthorized practice of law; essentially acting as the company’s internal legal support system without providing legal advice. Paralegal will also perform a variety of clerical and administrative tasks outlined under Description of Essential Duties.

Description of Essential Duties:

• Paralegal
  • Assist in legal issues and contracts.
  • Coordinate with attorneys.
  • Create professional letters to assist in managing legal matters.

• Back-up to Administrative Assistant / Front Desk
  • Sit at the front desk when the Administrative Assistant is not in.
  • Maintain file folder structure on server.
  • Assist in executing contracts, bonds, and insurance.
  • Notary Public certification to Notarize company documents.
  • Assist in all office events including but not limited to preparing event signage, gathering footage of events for social media, sending out event reminders via Outlook, and helping with set up/ break down.

• Operations
  • Codify and present wage adjustment forms to COO/ Executive VP.
  • Expenses
  • Organize and review of CC statements and expense reports (monthly and weekly) - question anomalies with staff. Track employees that turn in statements.
  • Assist with completing employee expense reports – putting together, reviewing mileage and receipts, and submitting to COO/ executive VP for final review/ signature.

• Engineering
  • Maintain schedule of license renewals – PE, COA, Firm, NACE.
  • Manage and maintain all contractor license requirements nationwide
  • Keep and update a log on all tank budgets presented from estimator to inquiring engineers.

• Project Management
  • Assist the PM team with obtaining local permits, licenses, etc.

• Field
  • Manage Fieldwire, field management software, uploads – PFE drawing package (and any revisions), jobsite maps, emergency contact information, etc. Create SOP on a step-by-step process for new Projects.
• Other duties as assigned.

Supervisory Responsibilities:

• None

Qualification Requirements:

(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. These may be varied based on specific requirements of a location or project)

• High School Diploma, General Education Degree (GED), or equivalent. Associate degree, preferred.
• Minimum of one (1) year of administrative experience.
• Previous paralegal experience is highly preferred.
• Construction industry experience preferred.
• Advanced knowledge in MS Office.
• Highly accurate and detail oriented.
• High sense of urgency, ability, and willingness to meet deadlines.
• Strives to automate processes and procedures.
• Spirit of continuous improvement and cooperation.

Physical Demands:

(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.)

Sedentary position requiring extended periods of sitting at a desk and working on a computer. Talking, hearing, and repetitive motions are required. Constantly and repeatedly use of keyboard/mouse.

Work Environment:

(The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.)

Clean and climate-controlled office environment.

Phoenix Fabricators and Erectors, LLC is an equal opportunity employer and considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Phoenix Fabricators and Erectors, LLC is also an E-Verify participant.

The above statements reflect the principal functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the job.