What are the responsibilities and job description for the Human Resources Administrative Assistant position at Phoenixville Federal Bank & Trust?
Objective: Supports various HR functions and performs a variety of administrative tasks.
Reports to: SVP/Chief HR Officer/Executive Secretary
Job Requirements:
- Previously working experience in HR
- Ability to effectively use various software programs including Microsoft Outlook, Word, Excel and Paychex/HR software
- Familiarity with labor laws
- Excellent organizational and time-management skills
- Serve as a reliable and supportive team member
- Ability to maintain confidentiality and handle sensitive information with discretion
- Strong attention to detail and accuracy in data entry
- Able to multi-task yet able to adapt to changing priorities; flexibility with schedule
- Work well independently and collaborate with colleagues
Responsibilities:
- Provide administrative, clerical, and secretarial duties as needed, including administrative support for the CEO
- Organize, compile, update bank personnel records, reports, and documentation
- Manage and update various HR databases with various information, such as new hires, terminations, PTO days, and annual reviews
- Prepare for and process payroll bi-weekly
- Assist in managing required paperwork for HR policies and procedures
- Assist in answering employees' questions and provide requested information
- Assist in maintaining various schedules and coordinating calendar activities for meetings, conventions and conferences
- Assist with answering phone calls for administrative staff and greeting visitors and vendors
- Help organize and manage new employee orientation, onboarding and training programs
- Various other duties as assigned by management
Work Environment:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands:
This is largely a sedentary role; however, some filing is required. This would require the ability to move files, open filing cabinets and bend or stand as necessary. This position frequently communicates with customers, co-workers, managers. Must be able to exchange accurate information in these situations.
We are looking for a reliable and experienced HR Administrative Assistant to join our growing Bank. If you enjoy HR operations and would like to contribute to maintaining a great company culture, this could be the perfect position for you. Your Job will be to provide HR and administrative support, collect and manage various HR data, and assist in recruiting, hiring and onboarding new employees. Previous HR experience required. 20 to 25 hours per week.