Administrative Assistant - Human Resources

JOB TITLE: Administrative Assistant - Human Resources

SUMMARY: The Human Resources Administrative Assistant serves as primary support person for the Director of Human Resources and is responsible for providing comprehensive administrative support for the department. The position performs confidential functions to ensure assigned department operations flow smoothly.

ESSENTIAL DUTIES AND RESPONSIBILITIES: This summarizes the major essential duties and responsibilities regularly performed and normally assigned to this position. Listed below are the duties in descending order of importance and are as clear and specific as possible. Other duties may be assigned. May be necessary to assist in the evacuation of residents during emergency situations.

• Serves as primary support person for Human Resources department and performs confidential administrative duties.
• Coordinates new hire paperwork and on-boarding.
• Maintains filing of confidential documents.
• Coordinates employee recognition program.
• Assists with employee retention events.
• Primary liaison to assist with employee guidance.
• Provides relief for Concierge for lunch and breaks.
• May be called on to support other departments in time of need.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED); at least one year of related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals, Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in, written, oral, diagram, or schedule form.

COMPUTER SKILLS: Proficiency with Microsoft Office software (Word, Excel, Access, etc.). Familiar with telephone equipment and other various office equipment.

OTHER SKILLS AND ABILITIES: Must have high level of interpersonal skills to handle sensitive and confidential information and to interact with individuals at all levels of the organization. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands. Must possess and exhibit a strong positive attitude toward customer service and have a genuine interest in geriatric care and uphold the philosophy of the community.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, walk, use hands to fingers, talk and hear, reach with hands and arms, twist from side to side, and bend at the knees. The employee may occasionally lift and/or move up to 10 lbs. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will work in a clean, well-lighted and well-ventilated office. The noise level in the work environment ranges from quiet (private office) to moderate (ex: business office with computers and office equipment, light traffic).

OSHA EXPOSURE RISK CATEGORY: Category 3. Work environment involves limited physical risks or hazardous conditions.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person