Administrative Assistant

Part-time: 21 hours per week

Monday, Wednesday, Thursday and Friday: 12:00pm to 4:00pm

Tuesday: 9:00am to 2:00pm

Administrative Responsibilities: 

• Audit monthly American Express bill by gathering receipts from managers and matching to charges on bill and submit it to the Corporate Office.
• Ensure all drivers have current registration and vehicle insurance cards.
• Compile Accounts Payable and submit to the Corporate Office for Payment.
• Process and pay online invoices.
  
• Prepare and mail birthday cards to employees.
  
• Manage the front desk, including greeting visitors and handling the mail & UPS deliveries.
• Work closely with Corporate Compliance to ensure that all employees and vendors are compliant. 
• Assist employees and managers with daily needs.
  
• Other administrative duties or projects as assigned.

Payroll Responsibilities:

• Assist in administration of payroll, Time/Labor and HR on-line systems.

• Gather bi-weekly payroll hours.
• Compare manager’s payroll hours with payroll printout and contact managers with questions.
• Work closely with Corporate Payroll to ensure that paychecks are processed and distributed correctly.
• Create and distribute in house manual checks for employees as needed.
• Completion of other payroll duties or projects as assigned.

HR Responsibilities:

• Ensures that new hires have the appropriate clearances, background checks and paperwork and are in compliance with company policy and regulatory offices (including but not limited to drug test, criminal background check, OIG, child and adult abuse registry, license verification, etc).
• Create and maintains employee files, including records for operations management indicating the status of credentialing, required tests and other requirements and due dates.
• Maintain credentialing files for Radiologists and ensure that all paperwork is current.
• Run a monthly licensure/certification expiration report to ensure that all employees provide us with new credentials prior to expiration.
• Work closely with the Human Resources Manager.
  
• Completion of other HR duties or projects as assigned.

PHYSICAL REQUIREMENTS:

Working Conditions

• Works in office area(s) as well as throughout the facility.
• Sit, stands, bends, lift, and moves intermittently during working hours.
• Subject to frequent interruptions.
• Is involved with personnel under all conditions/circumstances.
• Subject to call back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.).
• Attends and participates in continuing education programs.

Specific, Physical and Sensory Requirements

(With or Without the Aid of Mechanical Devices)

• Must be able to move intermittently throughout the workday.
• Must be able to speak and write the English language in an understandable manner.
• Must be able to cope with the mental and emotional stress of the position.
• Must possess the ability to handle difficult/negative situations/people
• Must be able to work long hours
• Must possess the ability to make independent decisions when circumstances warrant
• Must have ability to act as liaison between personnel and management
• Must possess the ability to seek out new methods/principles and incorporate into existing personnel practices
• Must be able to communicate personnel policies, procedures, regulations, reports., etc., to staff members and government agencies/personnel
• Knowledgeable of administrative practices and procedures, as well as laws, regulations and guidelines pertaining to wage and hour, labor relations, OSHA, etc.
• Must possess leadership ability and the willingness to work harmoniously with and supervise other personnel.
• Must function independently, have flexibility, personal integrity and the ability to work effectively with residents, personnel and support agencies
• Must meet the general health requirements set forth by the policies of this facility, which may include a medical and physical examination.
• Must be able to push, pull move, and/or lift a minimum of 25lbs. to a minimum of 3 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 5 feet.
• May be necessary to assist in the evacuation of residents during emergency situations