What are the responsibilities and job description for the Office Administrator position at Picture Rocks Plumbing?
Overview
We are seeking a detail-oriented and proactive Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks, supporting human resources functions, and providing excellent front desk service. This position requires strong organizational skills and the ability to communicate effectively with team members and clients.
Duties
- Manage phone systems to ensure effective communication within the office and with clients.
- Oversee schedule management, coordinating appointments, meetings, and client appointments.
- Handle various office management tasks, including maintaining office supplies and equipment.
- Provide administrative support by preparing documents, reports, and presentations as needed.
- Serve as the first point of contact at the front desk, greeting visitors and directing them appropriately.
- Assist with payroll processing and maintain accurate employee records in collaboration with the human resources department, using QuickBooks online.
- Organize and file important documents to ensure easy access to information when required, also using Service Titan to manage online documents and contracts.
Skills
- Proficient in managing phone systems and utilizing various office software applications, including QuickBooks Online and Service Titan.
- Strong schedule management abilities to prioritize tasks effectively.
- Experience in office management practices that enhance productivity and efficiency.
- Excellent administrative skills with attention to detail in all tasks performed.
- Strong communication skills, both verbal and written, to interact professionally with colleagues and clients.
- Familiarity with front desk operations and customer service principles.
- Basic understanding of payroll processes and human resources functions is a plus.
If you are a motivated individual who thrives in a dynamic environment and possesses the necessary skills to support our office operations, we encourage you to apply for this exciting opportunity as an Office Administrator.
Job Type: Full-time
Pay: $18.00 - $20.00 per hour
Expected hours: 32 – 40 per week
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
Schedule:
- 8 hour shift
- Evening shift
- Night shift
- On call
Work Location: In person
Salary : $18 - $20