What are the responsibilities and job description for the Administrative Assistant position at Piedmont Virginia Community College?
Piedmont Virginia Community College (PVCC) is a public, open access institution of higher education in the Virginia Community College System whose main campus is located in Charlottesville, Virginia. This is home to the Charlottesville Historic Downtown Mall, The Jefferson School African American Heritage Center, and the John Paul Jones Arena (JPJ). As a comprehensive community college, the College provides quality, accessible, and affordable educational opportunities for the residents of the City of Charlottesville and the counties of Albemarle, Buckingham, Fluvanna, Greene, Louisa, and Nelson. For more information, please visit: pvcc.edu
PVCC is known throughout the community and the Virginia Community College System for its exceptional faculty and staff, the quality of its programs and services, and the success of its students. PVCC seeks to attract, welcome, and retain individuals who reflect the communities we serve
.Position Title: Administrative Assistant
Division/Office: Administration
Employment Type: Part-time (20-29 hours/week), no benefits
Duties and Responsibilities: Administrative Support
- Record, track, and process incoming documents. Prepare documents (reports, memos, letters, etc.) and presentations.
- Maintain and update databases and spreadsheets.
- Manage paper and electronic filing systems.
- Prepare copies, distribute correspondence, and handle mail.
- Support various administrative projects as needed.
Reception & Scheduling
- Serve as the first point of contact for the office (in-person, phone, and email).
- Provide exceptional customer service while handling phone inquiries, directing calls, and screening messages.
- Receive, review, and schedule meeting requests.
- Maintain calendars for leadership as needed.
- Schedule reservations for PVCC conference rooms and event spaces.
- Assist with travel arrangements and process travel reimbursements for College Board Members.
Event & Meeting Coordination
- Assist in coordinating and hosting events and meetings.
- Assist in planning and providing logistical support for college events such as graduation, awards ceremonies, and receptions.
- Help manage event logistics, including database management, event setup and breakdown, parking arrangements, catering coordination, and ushering.
Required Qualifications:
- Education or training in administrative support technology, a related field, or equivalent experience.
- Proficiency with Microsoft Office (Word, PowerPoint, and Excel) and willingness to learn new applications as needed to perform job responsibilities
- Excellent interpersonal, verbal, and written communication skills.
- Proficiency in executive-level office procedures.
- Strong organizational and planning skills; ability to manage multiple projects simultaneously.
- Ability to work independently with good judgment and discretion.
- Exceptional customer service skills with a professional demeanor.
- Ability to handle confidential information with tact and discretion.
- Experience interacting with visitors, students, faculty, staff, and public officials.
Qualifications
- Administrative experience
- Clerical experience
- Driver's License
Job Type: Part-time
Pay: $20.00 - $25.00 per hour
Expected hours: No more than 29 per week
Schedule:
- Day shift
- Monday to Friday
Ability to Relocate:
- Charlottesville, VA 22902: Relocate before starting work (Required)
Work Location: In person
Salary : $20 - $25
