Assistant Director for Financial Services

Posting Details

Posting Summary

Working Title

Assistant Director for Financial Services

Role Title

Financial Services Specialist I

Role Code

19031-SW

FLSA

Exempt

Pay Band

Position Number

28200025

Agency

Piedmont Virginia Community College

Division

Piedmont Virginia Community College (Div)

Work Location

Albemarle - 003

Hiring Range

70,000 - $75,000

Emergency / Essential Personnel

EEO Category

B-Professional

Full Time or Part Time

Full Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule

Monday through Friday and as needed to fulfill role responsibilities. Typical work hours are 8 a.m. to 5 p.m. This is a full-time exempt position providing services in-person, primarily for other College departments.

Sensitive Position

Job Description

Piedmont Virginia Community College (PVCC) is a nonresidential two-year institution of higher education that serves Central Virginia - principally residents of the City of Charlottesville and the counties of Albemarle, Buckingham, Fluvanna, Greene, Louisa and Nelson. PVCC is one of 23 community colleges in Virginia that comprise the Virginia Community College System (VCCS). The scenic PVCC campus is located in Albemarle County, Virginia. Classes are also offered at the PVCC Eugene Giuseppe Center in Stanardsville (Greene County), the PVCC Jefferson School Center in downtown Charlottesville and at high school sites across the region. For more information, please visit : pvcc.edu

PVCC is known throughout the community and the Virginia Community College System for its exceptional faculty and staff, the quality of its programs and services, and the success of its students. PVCC welcomes, encourages, and supports the diversity of our students, faculty, and staff members and seeks to attract and retain individuals who reflect our diverse community.

Position Title : Assistant Director for Financial Services

Department : Business Office

Employment type : Full-time classified, exempt

Purpose : Reporting to the Director of Financial Services, this position performs financial reporting and analysis for major College funds (Education & General, Workforce Development) and supports financial accounting for the Piedmont Virginia Community College Educational Foundation, a 501 © (3) foundation with more than $30 million in assets. The position works within the Business Office and with multiple systems to extract data and provide reports and analysis for monitoring and decision-making. This includes validating data from the Peoplesoft Accounting Financial module of AIS / General ledger, Financial Edge within the Foundation's accounting system, working with Human Resources and the Cardinal system for payroll data, and with the Student Information System (SIS).

The Assistant Director of Financial Services develops processes and procedures to improve workflows and customer service, while ensuring that processes maintain compliance with the State Comptroller's directives, Virginia's Agency Risk Management and Internal Controls Standards (ARMICS) and the Commonwealth Accounting Policy and Procedures (CAPP) manual.

Duties and Responsibilities :

Support for PVCC Educational Foundation

• Provides support to the Piedmont Virginia Community College Educational Foundation by maintaining and managing all financial accounting for the Foundation. This includes appropriately accounting for any grants or contracts administered by the Foundation to ensure accountability to private donors, state, and federal funding agencies.
• Works closely with the Vice President of Institutional Advancement & Development and other Institutional Advancement staff to develop monthly and quarterly financial reports utilizing Blackbaud Financial Edge and other software for monitoring Foundation funds, and to ensure that cash flow needs are met while safely optimizing potential portfolio growth.
• Performs monthly reconciliations between Raisers Edge and Financial Edge modules within Blackbaud to ensure accuracy of fund designations and accurate accounting of any and all gifts.
• Prepares year-end financials and all audit schedules. Responds to questions from Foundation Auditors.
• Collaborates with Financial Aid staff to ensure timeliness and accuracy of students' Foundation scholarship information.
• Works closely with the Vice President of Institutional Advancement & Development and other Institutional Advancement staff to ensure appropriate financial reports are made available to the board on a timely basis.
• Works closely with the Vice President of Institutional Advancement & Development and other Institutional Advancement staff to develop customized statements for donors contributing to endowments, scholarships, and other restricted funds.

Support for Workforce Development Services

Working with all other College Funds

Benefits include :

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's / Required Qualifications

Additional Considerations

Operation of a State Vehicle

Supervises Employees

Required Travel

minimal

Posting Detail Information

Posting Number

CLS_3594P

Recruitment Type

General Public - G

Number of Vacancies

Position End Date (if temporary)

Job Open Date

02 / 14 / 2025

Job Close Date

03 / 14 / 2025

Open Until Filled

Agency Website

pvcc.edu

Contact Name

Email

Phone Number

Special Instructions to Applicants

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link : https : / / www.dars.virginia.gov / drs / cpid / PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information

Background Check Statement Disclaimer

The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include : fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link : http : / / ethics.dls.virginia.gov /

EEO Statement

The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.

ADA Statement

The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting

https : / / jobs.vccs.edu / postings / 82398

Salary : $70,000 - $75,000