What are the responsibilities and job description for the Purchasing Specialist position at Pierce Fine Hardware & Plumbing?
Job Description
Job Description
Position Summary :
We are seeking a motivated and detail-oriented Purchasing Specialist to oversee and optimize our procurement processes. The ideal candidate will be responsible for sourcing vendors, negotiating purchase terms, ensuring product quality, and maintaining optimal inventory levels. This role requires strong analytical skills, excellent communication abilities, and proficiency in MRP systems, particularly SalesPad and Great Plains. The Purchasing Specialist will collaborate across departments, resolve supply chain issues, and uphold financial responsibility in purchasing decisions.
Key Results Areas (KRAs)
Effective Communication – Maintain clear and efficient communication with internal teams and external vendors to ensure seamless procurement operations.
Financial Stewardship – Make responsible purchasing decisions that align with budgetary constraints and business objectives.
Operational Efficiency – Maintain optimal inventory levels, preventing overstocking and stockouts while ensuring timely procurement.
Vendor Relations – Develop and manage strong vendor partnerships that improve service quality and reduce procurement risks.
Process Optimization – Continuously analyze and refine purchasing processes to enhance efficiency and accuracy.
Issue Resolution – Address procurement challenges promptly and implement long-term solutions to prevent recurring issues.
Responsibilities :
Procurement & Vendor Management
Source, evaluate, and establish relationships with vendors to ensure high-quality products and competitive pricing.
Issue purchase orders and ensure accurate pricing and part numbers.
Monitor vendor performance, addressing concerns related to deliveries, freight methods, and product quality.
Work closely with vendors to resolve ongoing issues and improve service delivery.
Inventory & Financial Responsibility
Analyze and evaluate product usage and inventory levels to make data-driven purchasing decisions.
Monitor stock levels to prevent overstocking and stockouts while minimizing excess costs.
Act as a fiduciary for the company, ensuring procurement decisions align with financial goals.
Cross-Departmental Collaboration
Work closely with sales, accounting, and inventory teams to align purchasing strategies with business needs.
Address and resolve discrepancies in orders and invoices in collaboration with accounting.
Coordinate with the Purchasing Assistant to manage administrative tasks and follow-ups.
Problem-Solving & Process Improvement
Identify and address product shortages, damages, incorrect part numbers, and invoice discrepancies.
Implement solutions to enhance purchasing efficiency and vendor performance.
Continuously evaluate and refine procurement processes to improve operational effectiveness.
Systems & Data Analysis
Utilize MRP systems (SalesPad and Great Plains) to manage vendor information and monitor performance.
Conduct data analysis to optimize purchase planning and streamline procurement operations.
Ensure vendor details, pricing updates, and product changes are accurately recorded in the system.
Daily Responsibilities
Issue and review purchase orders, ensuring necessity and efficiency.
Monitor and confirm vendor pricing and part number accuracy.
Analyze purchase advisor lines for opportunities to consolidate orders and improve efficiency.
Qualifications & Requirements :
Minimum of 5 years purchasing experience in a high-paced distribution environment.
Bachelor’s degree in Business Administration, Supply Chain Management, or a related field preferred.
CPM or APICS certification is a plus.
Strong analytical and problem-solving skills.
Excellent communication and negotiation skills.
Proficiency in Microsoft Office and MRP systems (SalesPad and Great Plains preferred).
Ability to multi-task and prioritize responsibilities effectively.
Benefits : 401K
Dental
ESOP
Medical
Vision
Company Description
For over 80 years, Pierce Hardware has been a proud member of the design / build community in Dallas and Fort Worth, showcasing and supplying the finest door hardware, lighting, and luxury plumbing products to the most exceptional residences in Texas. As a 100% employee-owned company, every team member becomes an owner at no cost. We offer outstanding benefits and seek teammates who take pride in ownership and contributing to our collective success.
Company Description
For over 80 years, Pierce Hardware has been a proud member of the design / build community in Dallas and Fort Worth, showcasing and supplying the finest door hardware, lighting, and luxury plumbing products to the most exceptional residences in Texas. As a 100% employee-owned company, every team member becomes an owner at no cost. We offer outstanding benefits and seek teammates who take pride in ownership and contributing to our collective success.