Manufacturing Administrative Assistant

About Pierce, an Oshkosh company

At Pierce Manufacturing, we build trucks that protect people and communities around the world. To our team, there is no room for anything less than providing the absolute best. Since 1913, building truck bodies on Model T Ford chassis in an old converted church has evolved to creating highly customized, carefully designed and engineering pumpers, aerials, tankers and rescue units that have no equal. Today, you'll find more than 30,000 Pierce apparatuses on the road that are making a difference in people's lives, every day. To us, every step in the process of building our trucks is personal. From innovation and expertise, to the customization and service. Our trucks are designed to perform under the toughest conditions.

The Manufacturing Administrative Assistant provides departmental administrative support by preparing reports, handling requests for information, receiving visitors, ordering parts, ensuring maintenance and facilities certs and permits are up to date, submit purchase requisitions, tracking maintenance, and generating purchase orders, etc. Supports a medium to large team or a senior level manager. Works under broad supervision.

YOUR IMPACT

These duties are not meant to be all-inclusive and other duties may be assigned.

• Order and Track all Parts for Maintenance and Facilities

• Creating Purchasing Requisitions

• Receiving in Invoices

• QSD Updates

• Certificates of Insurance for Contractors and Vendors

• Update Master Key List

• Update Seating Charts

• Familiar with Computerized Maintenance Management Systems ( CMMS )

• LOTO Updates

• General Knowledge of Excel

• Basic Understanding of Accounting Principles.

• Manage and coordinate the schedules and appointments of the department.

• Coordinate travel domestically and internationally, which includes assisting with passports and visas.

• Handle communications, take calls and messages, arrange conference calls.

• Coordinate and schedule meetings, including on-site and off-site, conferences, presentations, and celebrations.

• Assist with preparing presentations, which may include research and compiling data.

• Compile and prepare reports as required, ensuring due dates are met.

• Handle all miscellaneous administrative duties, which includes maintenance of electronic files, distribution of mail and communications, ordering supplies, printer maintenance, processing invoices, maintaining files, etc.

BASIC QUALIFICATIONS:

• High School Diploma or GED.

• Three (3) or more years administrative support experience.

STANDOUT QUALIFICATIONS:

• Associate’s degree in a related field

• 5 plus years of related work experience.

Pay Range:

Oshkosh is committed to working with and offering reasonable accommodation to job applicants with disabilities. If you need assistance or an accommodation due to disability for any part of the employment process, please contact us at corporatetalentacquisition@oshkoshcorp.com.

Oshkosh Corporation is an Equal Opportunity and Affirmative Action Employer. This company will provide equal opportunity to all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Information collected regarding categories as provided by law will in no way affect the decision regarding an employment application.

Oshkosh Corporation will not discharge or in any manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with Oshkosh Corporation's legal duty to furnish information.

Certain positions with Oshkosh Corporation require access to controlled goods and technologies subject to the International Traffic in Arms Regulations or the Export Administration Regulations. Applicants for these positions may need to be "U.S. Persons," as defined in these regulations. Generally, a "U.S. Person" is a U.S. citizen, lawful permanent resident, or an individual who has been admitted as a refugee or granted asylum.