Bursar

POSITION TYPE: Full-time

WORK LOCATION: Onsite

POSITION SUMMARY:

• An employee in this classification performs work of moderate difficulty by overseeing the day-to-day operations of the Student Accounts Office. Work is distinguished by the responsibility to develop and implement administrative, accounting, and internal control procedures applicable to Bursar operations. Direction is received by the assigned manager.

RESPONSIBILITIES:

• Oversee the college operation of the Student Accounts.
• All college billing, application of payments, refunds to students and the assessment of finance/service charges.
• Manage Local Debt Recovery Program: file submissions, payment tracking and compliance.
• The financial aid posting and disbursement review process.
• The reconciliation of all receivable and financial aid and grant program accounts.
• Supervise, train, motivate and conduct performance appraisals, including making recommendations for hiring, disciplining and termination.
• Develops and monitors aging reports. Conducts analysis on uncollectible accounts, the College's revenue stream, collections, drawdowns, adjustments/write-offs, student billing and college receivables on a routine basis.
• Oversees the creation of payment plans and troubleshoots when needed.
• Facilitates the creation of the Critical Date List for payment due dates and collaborates with other student services offices to create and publish the list.
• Responsible for the annual 1098T process ensuring compliance with IRS regulations.
• Develop training programs for members of the staff for the continuation of professional growth.
• Develops procedures for the Student Accounts Office. Directs the implementation of procedures and the creation of the Procedures Manual. Recommends policy changes.
• Provides leadership in RFP processes for third party vendors. Conducts analysis of vendor responses in order to make recommendations for vendor choice.
• Identify and categorize risks to the Student Accounts office in accordance with the College wide Risk Management Plan.
• Examines the College's compliance with various Federal and State regulations within financial aid programs, cash management, and overall College and Single Audit auditing standards.
• Ensures compliance with all College Administrative Procedures.
• Ensures compliance with IRS regulations relating to the 1098T process and serves as a liaison for Payment Card Industry Standards compliance by collaborating with the College's Information Security Officer.
• Develops and maintains internal controls in Student Accounts, ensuring integrity, accuracy and completeness of its financial information.
• Performs control structure review and analysis of processes to ensure compliance with the U.S. Department of Education.
• Technical resource for all computer software systems related to accounts receivable.
• Liaison between merchant services financial institution, IT and auxiliary POS system vendors to ensure PCI compliance and compliance with any new regulations.
• Resource for receivable system enhancements for auxiliary units related to centralized billing and payment processing.
• Prepares audit schedules as required for the annual financial audit and single audit.
• Moves unpaid student balances from the prior fiscal year to bad debt per College policy.
• Updates College rate tables each fiscal year to accurately charge tuition and fees per updates.
• Serves a key role in the financial literacy program. Creates and presents workshops as needed.
• Maintains confidentiality of privileged information and adheres to applicable privacy laws.
• Demonstrates sensitivity, understanding and respect of diverse populations within the workplace.
• Maintains an understanding of the work of colleagues to effectively provide backup and/or support for co-workers during times when the division is short-staffed or experiencing an increased volume of work.
• Adheres to department guidelines for attendance and punctuality.
• Demonstrates independent judgement and discretion in making position related decisions.
• Performs miscellaneous job-related duties as assigned.

SKILLS:

• Considerable technical and functional knowledge of computerized billing systems.
• Considerable knowledge of Payment Card Industry Security Standards.
• Considerable knowledge of accounting and student service functions in higher-ed.
• Good knowledge of financial accounting.
• Considerable skills to be able to adapt to ever changing payment technology trends to meet expectations and demands of students.
• Considerable supervisory skills.
• Considerable skill in interpersonal interaction to be applied to a variety of individuals with differing education, ethnic and socio-economic backgrounds.
• Considerable skills in verbal and written communication.
• Considerable skills and ability to plan and adapt to change.
• Considerable skill in organizing work to meet established deadlines while maintaining attention to detail.
• Considerable skill in the use of the Microsoft Office Suite, including but not limited to Word, Excel, Access and Publisher.
• Working skill in operating a personal computer, applicable software and peripheral equipment as well as learning and adapting to new and updated programs and technology.
• Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department.

QUALIFICATIONS:

• Master's Degree. Bachelor's degree in Accounting, Finance, Business, or other related degree is required.
• Five years directly applicable work experience.
• Requirements are commensurate with education and experience.
• Prior work experience in an education environment.
• Prior work experience in QuickBooks Enterprise.

WORKING CONDITIONS:

• Work is normally performed in a typical interior/office work environment.
• Light physical effort. Requires handling of average-weight objects up to 10 pounds or some standing or walking.
• Limited exposure to physical risk.

Pierce Mortuary Colleges (PMC) is committed to fostering diversity and inclusivity, adhering to Equal Opportunity Employment principles and prohibiting all forms of discrimination and harassment. Emphasizing merit, competence, and performance, PMC ensures fair employment practices at all levels, without regard to race, color, religion, marital status, age, disability, gender, sexual orientation, or any other protected status. The organization recognizes the value of a diverse workforce in enhancing the quality of its services and endeavors to provide reasonable accommodations for individuals with disabilities to perform essential job duties effectively.