What are the responsibilities and job description for the Bookkeeper/Office Manager position at Pilgrim Hall Museum?
The Pilgrim Society and Pilgrim Hall Museum seeks a skilled office manager / bookkeeper to perform all bookkeeping functions and maintain financial operations of the Museum, including accounts payable / receivable, invoice / payment processing, payroll preparation, budget, financial reporting and planning, tax and non-profit business filings, assisting external audit, overseeing internal controls, human resources, record keeping and key aspects of office management. The ideal candidate will have previous experience managing financial operations of a small non-profit organization, strong nonprofit financial literacy, including the ability to prepare financial reports and translate financial information for board members and other stakeholders. They will be highly organized with strong interpersonal skills, excellent written and oral communication skills, and the ability to address and solve problems as they arise.
Responsibilities
Perform all bookkeeping functions and maintain general ledger via QuickBooks Online
Serve as primary liaison with external accountants and auditors
Maintain accounting controls, policies, and procedures
Develop institutional budget for approval; oversee budget management
Develop and maintain accurate cash flow forecasts; manage receivables, payables, inventory to optimize capital
Prepare financial reports, summaries, budget analyses for management and board review
Perform all billing and accounts receivable functions
Pay vendor bills and manage all accounts payable
Reconcile bank statements
Perform all aspects of bi-weekly payroll bookkeeping / administration
Perform clerical duties such as filing, scanning, copying, database entry, record keeping
Manage insurance policies and renewals and interface with insurance agents
Maintain all institutional filings, reports and renewals
Manage grants and contributions; prepare related budgets / expenditure reports
Manage supplies inventory and physical office space
Monitor office technology and coordinate with IT consultant as needed
Assist with hiring and new personnel onboarding
Perform all general human resources responsibilities; maintain employee manual and policies
Qualifications
3 years of full-time bookkeeping experience, preferably in a non-profit environment.
Solid understanding of basic bookkeeping and accounts payable / receivable principles.
Experience with QuickBooks Online required.
High proficiency in Microsoft Office (MS Word, MS Excel) required.
Must be detail-oriented and highly organized.
Must have excellent verbal and written communication skills.
Bachelors degree in finance, accounting, business administration or related field, or equivalent work experience
To apply, send cover letter and resume to development@pilgrimhall.org