HR Professional

Company Overview
Pilot Foundation Services specializes in the construction of foundations for energy infrastructure, providing turn-key solutions for deep pier drilled shafts, large equipment pads, direct embedment, structure supports and more. Our clients are leaders in power transmission, substation/switchyard, and mid-stream oil & gas construction. Established in 2021, Pilot Foundation Services has grown to become a trusted name in foundation service for Texas and surrounding areas. At Pilot Foundation Services we live and work to uphold the Company Values: Operate with Integrity, Expect Excellence and Commit to ensure positive outcomes for our team members and our clients.

Job Overview
The HR Professional will provide support to the HR department in various administrative tasks, including maintaining employee records, assisting with recruitment, managing HR-related documentation, tracking employee qualifications and scheduling employee training to maintain well-trained and well-qualified work force. This position requires a detail-oriented individual with strong organizational skills, the ability to manage multiple tasks, and excellent communication skills. The ideal candidate will have experience in the construction industry or a related field and will be comfortable working in a fast-paced environment.

Responsibilities

• Administrative Support: Provide administrative support to the HR team by managing schedules, handling correspondence, and preparing documents such as reports, memos, and presentations.
• Employee Records Management: Maintain and update employee files, ensuring confidentiality and accuracy. Enter data into HR information systems and assist with regular audits to ensure data integrity.
• Recruitment Support: Assist with the recruitment process by posting job openings, screening resumes, scheduling interviews, and coordinating communications with candidates.
• Onboarding Assistance: Help with the onboarding process for new employees, including preparing welcome packets, organizing orientation sessions, and ensuring completion of required paperwork.
• Timekeeping and Attendance: Assist with tracking employee attendance, processing timesheets, and supporting payroll activities as needed.
• Benefits Administration: Provide support in benefits administration by answering employee inquiries, distributing benefits information, and assisting with open enrollment.
• Employee Relations: Act as a point of contact for general HR-related questions. Direct employees to appropriate resources and escalate issues to HR managers when necessary.
• Employee Qualification Tracking: Maintain accurate and up-to-date records of employee qualifications and training including OSHA certifications, First Aid/CPR and other job related certification programs. Assist with organizing HR events such as training sessions, employee recognition programs, and other company-wide activities.
• Policy and Compliance Support: Help maintain and update HR policies and procedures. Assist with ensuring compliance with labor laws and company policies.
• Customer Service: Greet visitors and clients, answer general inquiries, and provide information as needed. Always maintain a professional and friendly demeanor.
• Other Duties as Assigned: Perform additional tasks as needed to support the HR department and overall business objectives. This may include special projects, assisting other departments, or providing support during peak workload periods.

Qualifications

• Education: High school diploma or equivalent required. An associate's degree or certification in human resources or business administration is preferred.
• Experience: 1-3 years of administrative experience, preferably within an HR department.
• Skills:
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with HR information systems and social media platforms (LinkedIn, Facebook, Twitter)
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Basic understanding of HR processes and labor laws is advantageous.
• Other Requirements:
• Ability to work independently and as part of a team.
• Must be dependable, punctual, and have a positive attitude.
• Ability to manage multiple tasks simultaneously and prioritize effectively.

Working Conditions

• Primarily office-based with standard office hours. May require occasional overtime during peak HR activities.

Pilot Foundation Services is proud to offer a generous benefit package to all employees and families.

• Medical, Dental and Vision
• Group Life Insurance and AD&D
• Voluntary Supplemental Life Insurance and AD&D
• Paid Leave
• 401K