Job Description Summary

Job Description

Job Type: Classified

Job Classification: 5671 - Administrative Specialist II

Salary Grade: 8

Pay Range

Hiring Range: $46,097 - $54,164 AnnuallyÂ

Full Range: $46,097 - $62,230 AnnuallyÂ

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. Â

Pima County Human Resources Department is seeking a highly organized and detail-oriented Administrative Specialist II to join the Operations Division. Your primary responsibilities will include coordinating meetings for a public body, serving as the Department Personnel Representative, managing public records requests, processing expenditures, and tracking contracts. This position requires a strong understanding of relevant statutes, policies, and procedures.Â

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

• Provides complex administrative services of a specialized nature to a department, division, or program within Pima County;

• Negotiates and establishes Intergovernmental Agreements (IGA), contracts and other obligatory agreements and monitors compliance;

• Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations;

• Performs research, prepares written reports and recommendations and informs management of issues, concerns and problems of specialized work unit;

• Provides information, status, and recommendations to department directors, division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures;

• Ensures work unit policies, procedures and activities comply with applicable federal/state statutes and regulations and county policy;

• Oversees internal services such as accounting, payroll, personnel, management information services and/or purchasing;

• Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment;

• Develops, maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes.
  

Minimum Qualifications:

Bachelor’s Degree from an accredited college or university with a major in public administration, business administration, management, or a closely-related field as defined by the department head at the time of recruitment AND one year of professional experience in public or business administration.

(Relevant experience and/or education from an accredited college or university may be substituted.)

OR:

Two years with Pima County as an Administrative Specialist or closely related professional administrative classification.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications : (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

• Experience with Microsoft Office Suite (Excel, Word, and Outlook).

• Experience with one of the following systems: HRIS system (Workday or ADP), applicant tracking systems, training management, or financial system.

• Experience reviewing contractual agreements and monitoring compliance with a basic understanding of procurement procedures.

• Professional meeting experience in a public setting for a commission or board.

Selection Procedure :
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. Additional assessments/testing may be required as part of the selection process. Â

Supplemental Information:

Licenses and Certificates :Â Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to maintain the required licensure shall be grounds for termination.

Special Notice Items : The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Physical/Sensory Requirements : Physical and sensory abilities will be determined by position.

Working Conditions: Working conditions will be determined by the position.

EEO Information : Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.Â