Job Description Summary

Job Description

Job Type: Classified

Job Classification: 5589 - Administrative Specialist III

Salary Grade: 10

Pay Range
Hiring Range: $49,763 - $59,716 AnnuallyÂ
Full Range: $49,763 - $69,668 AnnuallyÂ

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification.

The Administrative Specialist III is a senior-level position that involves managing complex projects, analyzing data, developing administrative policies and procedures, and representing Fleet Services in various capacities. In this position, you will exercise considerable judgment and discretion in handling sensitive information and making decisions that impact organizational efficiency. Additionally, you may be responsible for training and mentoring junior administrative staff and serving as a resource for resolving complex administrative issues.

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

• Provides leadership to administrative staff while performing complex administrative services of a specialized nature to a department, division, or program within Pima County;

• Negotiates and establishes Intergovernmental Agreements (IGA), contracts and other obligatory agreements and monitors compliance;

• Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations;

• Performs research, prepares written reports and recommendations and informs management of issues, concerns and problems of specialized work unit;

• Provides information, status, and recommendations to department directors, division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures;

• Ensures work unit policies, procedures and activities comply with applicable federal/state statutes and regulations and county policy;

• Oversees internal services such as accounting, payroll, personnel, management information services and/or purchasing;

• Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment;

• Develops, maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes.

Minimum Qualifications :

Bachelor’s Degree from an accredited college or university with a major in public administration, business administration, management, or a closely-related field as defined by the department head at the time of recruitment AND two years of professional experience in public or business administration.

(Relevant experience and/or education from an accredited college or university may be substituted.)

OR:

Three years with Pima County as an Administrative Specialist or closely related professional administrative classification.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications : (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

• Minimum five (5) years of experience within the last 8 years working in an administrative environment.

• Minimum three (3) years of experience within the last 8 years as a database system administrator.

• Minimum three (3) years of experience analyzing data and preparing reports and specialized documents.

• Minimum two (2) years of experience in financial reporting, accounting principles, and creation and refinement of departmental procedures.

• Minimum one (1) year of experience processing departmental confidential and sensitive personnel information.

Selection Procedure :

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Supplemental Information :

Licenses and Certificates :  Valid driver license is required at time of application.  Valid  AZ  driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record.   Â

Special Notice Items : The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Â

Physical/Sensory Requirements : Physical and sensory abilities will be determined by position. Â

Working Conditions: Working conditions will be determined by the position.

EEO Information :  Pima County Government is an Equal Employment Opportunity employer.  We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.