Job Description Summary

Job Description

OPEN UNTIL FILLED

Job Type: Classified

Job Classification: 6079 - Case Management Specialist

Salary Grade: 5

Pay Range

Hiring Range: $19.14 - $22.49 Per HourÂ

Full Range: $19.14 - $25.84 Per HourÂ

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. Â

The first review of applications will be on 03/03/2025.

The Ajo Justice Court has an opening for a Case Management Specialist to perform specialized legal clerical or secretarial tasks in direct support of legal functions for the Pima County Courts departments.

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

• Gathers information, prepares legal documents, and types legal forms, correspondence, documents and depositions, and ensures legal requirements and deadlines are met;

• Conducts computer searches to obtain or validate information such as prior criminal histories, asset information, credit histories, financial assets, place of residence and employment using various restricted access resources;

• Reviews materials received, sets up files and initiates paperwork;

• Transcribes from electronic dictation and prepares legal reports, correspondence and forms;

• Prioritizes, assigns and reviews the work of other litigation support staff;

• Searches for, retrieves, and provides information on case disposition to concerned parties using both manual and automated systems, determines further action as required;

• Determines prioritization of trials, sets up maintains calendars of hearings, trials, depositions and response times on pending litigation;

• Compiles statistical data concerning unit operations and prepares periodic and special reports;

• Processes motions for continuance, suspension or dismissal through the court system;

• Reviews case files to ensure completeness of records and contacts appropriate agencies or parties to verify information and obtain missing documents;

• Coordinates work activities with other sections or divisions;

• Creates and maintains new records and client files and input/retrieves information using computer systems;

• Assists judges in court by docketing case information into the computer system;

• Operates various office equipment, such as typewriters, computers, facsimile machines, photocopiers and calculators.
  

Minimum Qualifications:

Successful completion of course-work in legal terminology and legal office procedures from an accredited school AND one year of legal clerical experience involving the preparation and processing of legal documents or providing legal clerical support to an attorney.

OR:

One year with Pima County in a Court Case Management Generalist, Legal Secretary-Courts, or related position as determined by the department head at the time of recruitment.

(Relevant experience and/or education from an accredited college or university may be substituted.)

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications : (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

• Minimum one (1) year of experience working in a court, legal, or judicial setting processing legal documents, petitions, or case management tasks.

• Experience with/knowledge of responding to inquiries regarding court processes, case scheduling, and procedural questions in a professional setting.

• Experience with/knowledge of researching case history, retrieving information from manual and automated systems, and compiling relevant case details.

Selection Procedure :
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. Additional assessments/testing may be required as part of the selection process. Â

Supplemental Information:

Licenses and Certificates :Â Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to obtain / maintain the required licensure shall be grounds for termination.

Special Notice Items : The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Physical/Sensory Requirements : Physical and sensory abilities will be determined by position.

Working Conditions: Working conditions will be determined by the position.

EEO Information : Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.Â