Job Description Summary

Job Description

OPEN UNTIL FILLED

Job Type: Classified

Job Classification: 5639 - Contract Specialist

Salary Grade: 9

Pay Range

Hiring Range: $47,393 - $56,872 AnnuallyÂ
Full Range: $47,393 - $66,350 AnnuallyÂ

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification.Â

The first review of applications will be on 02/14/2025.   Â

The Contract Specialist is responsible for supporting the administration and management of contracts and agreements at the county level. This position assists in the procurement process, ensures contract compliance, and facilitates communication between stakeholders to facilitate the effective delivery of contracted services. The Contract Specialist works under supervision and plays a key role in contract documentation, monitoring, and coordination.

Essential Functions :

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

• Assists in the preparation and issuance of requests for proposals (RFPs), invitations to bid (ITBs), and requests for quotes (RFQs) for public service contracts and agreements;

• Reviews and evaluates bids, proposals, and quotes received in response to solicitations, ensuring compliance with procurement requirements and specifications;

• Collaborates with internal departments and stakeholders to gather requirements, develops scope of work documents, and defines contract terms and conditions;

• Coordinates contract negotiations and revisions with vendors, legal counsel, and other parties, ensuring alignment with program objectives and regulatory requirements;

• Prepares and maintains accurate documentation of contract files, including contracts, amendments, change orders, and correspondence;

• Monitors contract performance, timelines, deliverables, and expenditures to ensure compliance with contractual obligations and budgetary constraints;

• Facilitates communication and collaboration between internal departments, external vendors, and stakeholders involved in contract implementation;

• Assists in resolving issues and disputes related to contract interpretation, scope changes, and performance discrepancies;

• Generates reports and dashboards summarizing contract status, performance metrics, and key milestones for management review;

• Provides administrative support for contract-related activities, such as invoice processing, payment tracking, and budget reconciliation.

Minimum Qualifications:

Associate’s degree from an accredited college or university in public or business administration, finance, supply chain management, or a closely-related field as determined by the department head at the time of recruitment AND one (1) year of experience administering, developing, evaluating, and/or writing contracts.

(Relevant experience and/or education from an accredited college or university may be substituted.)

OR:

One (1) year with Pima County in an Administrative Specialist, Contracts and Grants Coordinator-Courts, or closely-related position as determined by the department head at the time of recruitment.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications : (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.): Â Â

Selection Procedure :Â

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process .

Supplemental Information:

Licenses and Certificates : Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record. Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to maintain the required licensure shall be grounds for termination.

Special Notice Items: Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems. The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Physical/Sensory Requirements : Physical and sensory abilities will be determined by position.

EEO Information : Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.