What are the responsibilities and job description for the Financial Operations Division Manager position at Pima County?
Job Description Summary
Finance and Risk Management - Department
Job Description
OPEN UNTIL FILLED
Job Type: Unclassified
Job Classification: 1129 - Division Manager Finance and Risk Management
Salary Grade 19
The first review of applications will be on 01/31/2025.
The Department of Finance and Risk Management is actively seeking an accomplished Financial Operations Division Manager to provide strategic oversight for our Payroll, Accounts Payable, and Mailroom/Records functions. In this pivotal role, you will lead and optimize financial processes, ensuring efficiency, compliance, and excellence. Your leadership will extend to a team of 8 dedicated payroll professionals managing bi-weekly payroll processing for over 6,000 employees, a team of 16 skilled accounts payable staff handling 800 invoices weekly, and a proficient mailroom/records team of 6 responsible for the management of incoming and outgoing correspondence for County departments. Your leadership will drive these high-performing teams, orchestrate streamlined operations, and significantly contribute to the overall success of our organization. Effective communication skills and proficiency in Enterprise Resource Planning (ERP) systems are essential to excel in this role. Come be a cornerstone in shaping a resilient financial future for Pima County – apply now!
This classification is in the unclassified service and is exempt from Pima County Merit System rules.
Essential Functions
As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.
Bachelor's degree from an accredited college or university with a major in accounting, finance, economics, business administration, or a closely related field as defined by the department head at the time of recruitment, AND six years of directly related experience which included two years of direct supervision of assigned staff.
(Additional Relevant Experience May Be Substituted.)
(A Master’s degree or CPA designation may substitute for one year of required experience.)
Qualifying education and experience must be clearly documented in the “Education” and “Work Experience” sections of the application. Do not substitute a resume for your application or write “see resume” on your
application.
Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidates from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.
Supplemental Information
Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to maintain the required licensure shall be grounds for termination.
Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.
Physical/Sensory Requirements: Repetitive wrist, hand, and/or finger movement. Ability to communicate clearly (verbal, written). Must be able to remain in a stationary position 50% of the time. The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. Other physical and sensory abilities will be determined by position.
Working Conditions: The job involves consistent indoor work within an office environment, using equipment such as computers, copiers, and calculators.
EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.
Finance and Risk Management - Department
Job Description
OPEN UNTIL FILLED
Job Type: Unclassified
Job Classification: 1129 - Division Manager Finance and Risk Management
Salary Grade 19
The first review of applications will be on 01/31/2025.
The Department of Finance and Risk Management is actively seeking an accomplished Financial Operations Division Manager to provide strategic oversight for our Payroll, Accounts Payable, and Mailroom/Records functions. In this pivotal role, you will lead and optimize financial processes, ensuring efficiency, compliance, and excellence. Your leadership will extend to a team of 8 dedicated payroll professionals managing bi-weekly payroll processing for over 6,000 employees, a team of 16 skilled accounts payable staff handling 800 invoices weekly, and a proficient mailroom/records team of 6 responsible for the management of incoming and outgoing correspondence for County departments. Your leadership will drive these high-performing teams, orchestrate streamlined operations, and significantly contribute to the overall success of our organization. Effective communication skills and proficiency in Enterprise Resource Planning (ERP) systems are essential to excel in this role. Come be a cornerstone in shaping a resilient financial future for Pima County – apply now!
This classification is in the unclassified service and is exempt from Pima County Merit System rules.
Essential Functions
As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.
- Plans, organizes and directs the operations of a key administrative or support unit within the Department of Finance and Risk Management.
- Coordinates fiscal and administrative activities with central service departments, including Finance & Risk Management, Procurement, Facilities Management, Human Resources, and others, ensuring alignment with organizational policies.
- Oversees financial and administrative services provided to departments, such as accounting, budget preparation, accounts receivable, procurement, human resources, payroll, and risk management, while developing and implementing procedures to improve functionality and efficiency.
- Prepares, administers, and monitors the support services budget and facilitates the development of departmental and divisional budgets.
- Manages and mentors staff by assigning tasks, providing training, evaluating performance, and fostering professional growth.
- Analyzes departmental processes, recommends innovative solutions, and implements improvements to enhance operational efficiency and resource utilization.
- Leads cross-functional initiatives to address complex challenges, monitor compliance with regulations and standards, and enhance collaboration between departments.
- Develops and delivers detailed reports, analyses, and presentations to senior leadership to support strategic decision-making.
- Evaluate and manage risks within the division’s operations, implementing strategies to mitigate potential impacts on service delivery and organizational goals.
- Serves as a key point of contact for interdepartmental coordination, ensuring seamless communication and collaboration across organizational units.
Bachelor's degree from an accredited college or university with a major in accounting, finance, economics, business administration, or a closely related field as defined by the department head at the time of recruitment, AND six years of directly related experience which included two years of direct supervision of assigned staff.
(Additional Relevant Experience May Be Substituted.)
(A Master’s degree or CPA designation may substitute for one year of required experience.)
Qualifying education and experience must be clearly documented in the “Education” and “Work Experience” sections of the application. Do not substitute a resume for your application or write “see resume” on your
application.
Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):
- Bachelor's degree in Accounting, Finance, or related field.
- Minimum five (5) years of supervisory or management experience in accounts payable or payroll.
- Minimum five (5) years of payroll processing experience.
- Minimum five (5) years of accounts payable experience.
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidates from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.
Supplemental Information
Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to maintain the required licensure shall be grounds for termination.
Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.
Physical/Sensory Requirements: Repetitive wrist, hand, and/or finger movement. Ability to communicate clearly (verbal, written). Must be able to remain in a stationary position 50% of the time. The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. Other physical and sensory abilities will be determined by position.
Working Conditions: The job involves consistent indoor work within an office environment, using equipment such as computers, copiers, and calculators.
EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.
