Conciliation Court Case Coordinator

Salary : $39,411.00 - $49,264.00 Annually

Location : Florence AZ 85132, AZ

Job Type : Full-Time

Job Number : 202500365

Department : Conciliation Court

Opening Date : 02 / 04 / 2025

Description

Are you passionate about helping those in your community?

Do you thrive in an administrative role where organization meets compassion?

Join our team to help citizens navigate the court system!

CLASSIFICATION SUMMARY

Performs office and administrative work of moderate difficulty in accordance with Family Services of the Conciliation Court (FSCC) policies and procedures, as well as State, Local, and Federal Laws, regulations, and Family Court Rules.

HIRING SALARY RANGE

The Superior Court in Pinal County values your experience. We review every candidate for a salary offer that is both equitable and applicable to the position range. The salary in this posting represents our starting minimum to midpoint of range. Based upon your direct experience and background, a salary offer will likely be presented to you within this range.

NOTICE TO APPLICANTS

We appreciate your interest in our employment opportunities. At Pinal County, we value professionalism and treating others with respect. If these values are not demonstrated throughout the application and interview process, we reserve the right to remove your candidacy from consideration and may impact your future Pinal County applications.

WHY US?

Pinal County and the Superior Court offer amazing benefits. Who knew there was a workplace that wants to see your wellbeing by providing you with a Sabbatical starting at 5 years of service? Plus paid vacation, sick, and holidays? And benefit plans that include things like hospital coverage, pharmacy, medical, vision, dental... and more! We strive to work hard and reward hard work with our perks and balance.

Example of Duties

Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description.

JOB FUNCTIONS

• Conducts electronic legal research and reviews documents to locate cases that may be eligible for FSCC services, reviews a wide variety of case types including : Family, Juvenile Dependency, Guardianship, Criminal, and Civil and informs court personnel, including judges, if there are concerns related to the legal matter.
• Prepares and uploads Minute Entries; writes legal correspondence; schedules hearings on court calendars and coordinates all services for FSCC staff; updates and maintains shared matrix calendar for use by FSCC Staff, Clerk of Superior Court Staff, Judicial Assistants, Judges, and other court personnel as needed; ensures correct data entry.
• Reviews case files to ensure adherence to and compliance with Arizona Revised Statutes and Family Court Procedural Rules.
• Compiles forms and other necessary documents to open files based on service type and provides information to assigned FSCC mediator / evaluator / counselor.
• Performs detailed background checks using complex databases including : DCS searches, Public Access, Spillman, and any other information that may be relevant to a particular case at the request of the Court.
• Monitors and takes appropriate action with all in-coming mail to FSCC, including postal mail, faxed communication, and emails; assures that the facility and equipment are maintained, submits work orders as necessary; may provide back up to other administrative staff.
• Scans documents and ensures that files are properly maintained.
• Coordinates and provides information to litigants via : phone calls, emails, and in-person meetings; provides procedural information, assists clients with understanding and completing various forms and applications, answers questions and makes referrals to appropriate agencies when necessary.
• Assists Judicial Assistants and other court personnel as needed with inquiries about FSCC services and Family Court matters.
• Prepares correspondence, statistical data and activity reports including monthly and quarterly status reports.
• Attends meetings, conferences and workshops; participates in the accomplishment of organizational, departmental and workgroup goals and objectives.
• Exhibits a service orientation toward customers and maintains productive working relationships.
• Performs other related duties as assigned.

Minimum Requirements

MINIMUM QUALIFICATIONS

REQUIREMENTS FOR CONTINUED EMPLOYMENT

Supplemental Information

KNOWLEDGE, SKILLS, AND ABILITIES

Physical Requirements

Independent body mobility to stand, walk, bend, and sit for prolonged periods of time and / or drive a vehicle. Manual dexterity to reach, and grasp; manual dexterity to hand write or use computer keyboard; vision sufficient to see and read; hear and speak to communicate with customers in person and over the phone; lifting, unloading, pushing and carrying small files / objects to and from various locations throughout the County.

Working Conditions

Office setting. Will be required to work with clientele that may be having the worst day of their life. Will be required to drive throughout the County.

Pinal County offers some of the best benefits in Arizona! We offer a wide range of employee benefits. You can details about our organizations benefit program or you can review the list below :

15 Vacation Days Accrued Annually Starting Day One

After Three (3) Years of Service 18 Vacation Days Accrued Annually

Two Week Sabbatical After Five Years of Continuous Service

Quarterly Wellness Challenges

Some Medical Plans with Zero Employee Premium Cost

Plus, work with an amazing team of people who are committed to making Pinal County a great place for its citizens and its employees (Above listed benefits are in effect as of January 7, 2024)

INSTRUCTIONS : The information you provide on this online supplemental questionnaire will be evaluated along with your application.

All questions must be answered. You are encouraged to respond as specifically and as completely as possible. Attaching or referencing a resume will not be considered responsive. Answers related to specific job experience must be reflected on your application. Incomplete responses, false statements, omission of a material fact and partial information can result in disqualification.

The department will use the email address and phone number listed on your application to contact you for interviews and status notifications.

Do you understand that if you choose to omit, provide incorrect or outdated information you may be omitted from notifications about important steps in the recruitment process, including self-scheduling for interviews?

Describe your relevant education and / or experience that meets or exceeds the minimum qualifications for this position.

Have you ever been terminated, discharged, or forced to resign from any position?

If you answered yes to the question above, please name the employer, explain the circumstances and date of occurrence.

If not applicable, type "N / A" in the box below.

Please describe your personal learning style.

What's the biggest misconception your co-workers have about you and why do they think that?

Please describe a time you had to juggle several projects at once. How did you organize your time? What was the result?

The Superior Court in Pinal County conducts an extensive background investigation of criminal history.A criminal conviction does not constitute an automatic bar to employment. Each case is considered individually and based on job requirements. However, felony convictions and some violent misdemeanor convictions may result in disqualification for employment with the Superior Court."Crime" as used in this section means any and all felonies, misdemeanors, and serious driving offenses. "Crime" does not include minor civil traffic offenses."Convicted" means that you have been found guilty by a court or jury, pleaded guilty or no contest to a crime and / or have been sentenced for a crime, whether incarcerated, placed on probation, fined or received a suspended sentence.Do you understand you will be required to pass an extensive background that includes a criminal history check (which may include additional evaluations), in addition to education and employment verification?

If you are applying for preference points, please indicate which category below.

To be awarded preference points, you must upload required supporting documentation such as DD214.

Required Question

Salary : $39,411 - $49,264