Office Manager - Land Office

Position: Zoning & Solid Waste Office Manager

Location: Sandstone, MN

Union: Road & Bridge Technician Unit 1

FLSA status: Non-Exempt, Full-time

General Definition of Work:

Performs intermediate administrative work in relation to the county zoning, shoreland, floodplain, buffer, subdivision, and subsurface sewage treatment systems (SSTS) ordinances, Solid Waste Facilities, and GIS related work for all county departments. Provides information to the public, other county departments, real estate attorneys or title companies in person, over the telephone, and in writing. Work is performed under the limited supervision of the Land Resources Manager.

Essential Functions

• Provides general administrative support to Zoning and Solid Waste operations including preparing correspondence with property owners, surveyors, consultants, and attorneys.
• Prepares and reconciles deposits of Pine County Transfer Stations and all other department revenues.
• Ensures accurate and timely payment of vendors.
• Reviews property sale listings, determines point-of-sale septic inspection requirements, and communicates with property owners regarding non-compliance.
• Conducts preliminary office review of building and site plans to determine compliance with ordinances.
• Reviews all subdivision requests, provides application information to County Surveyor for minors subdivisions and issues certificates of minor subdivision or exemption letters.
• Assigns permit files to technicians, maintains database of whom files are assigned to, coordinates and schedules inspections of SSTS throughout the construction process, tracks progression of permit files.
• Proposes forms, prepares reports and assists in the drafting and revisions of office procedures.
• Maintains office county website to ensure information is up-to-date.
• Prepares reports, agendas, and minutes for the Zoning Board.
• Provides County Attorney’s office with required information for enforcement actions.
• Assists with operation of Pine County Solid Waste programming including Pine County operated transfer stations, household hazardous waste facility, recycle sheds, Hinckley Transfer Station programming, agricultural plastics recycling program.
• Provides preliminary review of complaints and ensures enforcement of County ordinances in coordination with the Land and Resources Manager and County Attorney.
• Manage low-income grant and low-interest loan septic upgrade programs and county well water testing program.
• Fiscal administration of One Watershed One Plan grants.
• Developing, updating, maintaining, analyzing, and reporting of geographic and related information for all departments, utilizing the County's ESRI ArcGIS Desktop Software.

Learn more about work being done in Pine County Planning & Zoning department by visiting our website!

Knowledge, Skills and Abilities

Thorough knowledge of the County and department policies, practices and procedures; principles and practices of environmental management; thorough knowledge of related state rules and County shoreland, SSTS, floodplain ordinances, and buffer administrative penalty plan or ordinance, ability to perform computations and to make recommendations on environmental and development problems and planning; ability to establish and maintain effective working relations with County and other public officials as well as the general public; ability to effectively communicate ideas both orally and in writing; ability to establish and maintain effective working relationships with associates, elected officials and the general public. Comprehensive knowledge of standard office equipment and software including Microsoft Access and Publisher and general knowledge of web creation software.

Minimum Qualifications:

• Associate’s degree in Business Administration, Accounting, GIS or related field and moderate experience in a clerical or natural science or environmental setting, or equivalent combination of education and experience.
• Knowledge of Legal Descriptions
• Valid driver's license.

Why Pine County?

• Medical Insurance Plan Options
• Health Savings Accounts (HSA)
• Flexible Spending Accounts (FSA)
• Dental Plan Options
• Public Employees Retirement Association (PERA) Retirement
• 457(b) Deferred Compensation
• Company sponsored Life/AD&D Insurance
• Group Decreasing life
• Vision
• Generous time off including Vacation, Sick, up to 5 Personal/Wellness days, and 12 paid holidays
• Workplace flexibility
• No Weekends, Monday - Friday; Overtime paid in excess of regular 8 hour workday or regular 40 hour workweek. Option to comp time.

Pine County is the fastest growing county in Minnesota and known for a wide varieties of outdoor recreational activities.

Come work with us in the 'middle of it all'.

An Equal Opportunity Employer/Affirmative Action Employer