Office Manager/ AR-Billing Clerk

Be part of an Amazing team . . . .

PHASE-Industries is the place to Live, Work & Thrive --- for staff and the people we support!

We are hiring at PHASE-Industries for a Office Manager for our Cambridge location. We are looking for someone who : has some education in bookkeeping and or combination of demonstrated experience working with bookkeeping software, creating customer invoices and performing collections. Candidate must demonstrate strong filing skills, strong communication skills, ability to operate basic office equipment such as, copiers, fax machines, etc. Must demonstrate confidentiality. 60% of the time is split between finance/office management responsibilities and 40% assisting employment services department, communicates with customers to include county and state agencies, monitors office equipment maintenance contracts. Performs weekly courier service between sites. Good data entry, savoy and eager to learn.
· Supports senior leadership with duties as requested, which may include finance, human resources, programming, etc.
· Assists members of the public and employees by answering questions and fulfilling business needs by email, fax, telephone, and in person.
· Meet and greet guests with courtesy and direct them to appropriate personnel.
· Makes travel arrangements for senior staff and other staff as directed, such as, booking flights, cars, and hotel or restaurant reservations.
· Consistently follow instructions using sound reasoning and judgment.
· Operates various office machines such as computers, printers, copiers, calculators, fax machines, multi-line telephones.
· Ensures proper care and preventative maintenance in the use of equipment and supplies at the primary location and sometimes assists with satellite locations.
· Enters data in various computer programs for inventory control, updating accounts, maintaining records, generating invoices and reports.
· Assists in daily operations of the office including ordering supplies, organizing and maintaining computer data and hard copy files.
· Serves as liaison to 3rd party vendors, such as, IT, security, vending, etc.
· Assists with the preparation of bank deposits and performing bank runs as required.
· Serves as the custodian for petty cash.
· Completes accounts payable and accounts receivable paperwork as directed.
· Become knowledgeable of corporate security systems.
· As requested, makes deliveries between of supplies and corporate mail between sites.
· Promotes workplace safety by ensuring rules are followed.
· Completes weekly checks to ensure all first aid kits are properly stocked with the correct supplies.
· Receives mail and distributes it to the proper person/branch.
· Data Entry Experience

Requirements:
-Must possess a valid MN Driver's License with clear driving record and carry automobile insurance

-AA and bookkeeping experience

-Must have at least 1 year of Administrative Assistant experience

-Must have some bookkeeping/accounting experience

-Ability to pass a MN DHS Background Study

-Some education in bookkeeping an or combination of demonstrated experience working with bookkeeping software, understanding accounts payable and accrual method of accounting.
-Knowledge of Microsoft Word, Excel, and Outlook, Microsoft PowerPoint, Adobe Acrobat, and QuickBooks or similar bookkeeping software
-Demonstrates understanding of office supply and asset inventory management & control
-Demonstrates professionalism, confidentiality, a welcoming presence, and the desire to serve those with special needs

Employee benefits:
-Competitive compensation
-40 hours a week-Category C
- Paid Holidays
-Paid Time Off (PTO)
-Medical Benefits
-Career training and development
-Paid training
-Employee Assistance Program
-401k after 1 year

AA/EOE: As an Affirmative Action and Equal Opportunity Employer, PHASE-Industries promotes diversity and is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.

Job Type: Full-time

Pay: $16.25 - $18.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Schedule:

• Day shift

Work Location: In person

Salary : $16 - $18