What are the responsibilities and job description for the Human Resources Specialist position at Pine-Richland School District?
- Enter, update, and maintain accurate personnel data in appropriate personnel database(s) in a timely manner; serve as district-wide super-user for HRIS/FIS system;
- Distribute personnel data and/or personnel action forms to appropriate Business Office, Human Resources and/or building personnel; contribute to the design, optimization, and implementation of related workflow processes;
- Prepare personnel-related reports on both a scheduled and ad hoc basis, including, but not limited to, state-mandated personnel reports, district-wide vacancy reports, and relevant employee status reports;
- Maintain, prepare, and distribute annual seniority lists in accordance with current collective bargaining agreements;
- Prepare, distribute, collect, review, and track new employee offer letters and other requisite documentation as part of the onboarding process (e.g. transcripts, certifications/licenses, clearances, etc.);
- Generate reports reflecting information gained through employee exit interviews
- Manage benefits enrollment and administration for new and existing employees; this includes, but is not limited to, managing all changes in the benefits system for employees, reconciling & paying invoices for district benefits, maintaining proof of dependents, and assisting with open enrollment & processing of other benefits changes;
- Coordinate the review and approval or denial of requests for FMLA and other leaves of absence; prepare and distribute notifications and other required documentation and information to eligible and non-eligible employees; this includes, but is not limited to, verifying employee eligibility for various leave options, tracking and monitoring of employee leaves of absence and return-to-work status, and updating employee status in appropriate personnel databases;
- Assist in posting, maintaining, and updating HR information on employee intranet and district website;
- Develop and maintain system for tracking and reporting on employee certifications and other relevant qualifications for professional and paraprofessional staff;
- Assist employees and prospective employees with questions regarding professional certifications and refer to the Pennsylvania Department of Education as appropriate;
- Prepare and distribute notice letters to professional employees whose professional certification(s) must be converted from Level I to Level II;
- Periodically review and ensure requisite legal/labor law notices are posted throughout district;
- Provide support and serve as district backup for payroll function, as necessary;
- Assist with the employee selection/hiring process for certain positions, including posting/advertising of vacant positions, background/reference checks and employment verifications, as necessary;
- Annually update and distribute revisions to employee handbooks; obtain, track and log employee acknowledgments in personnel files;
- Assist with managing employee attendance and absence reporting systems, including tracking and maintaining attendance and related sick, vacation, and personal day balances;
- Assist with New Hire Orientation and coordination and facilitation of faculty and staff training and professional development activities;
- Assist Director of Human Resources in coordination of faculty and staff training and professional development activities;
- Maintain productive and respectful working relationships with other administrative office and district staff members;
- Perform other duties as assigned by the Director of Human Resources or his/her designee.
JobID: 899
Position Type:
Administrative Support/Human Resources Specialist
Administrative Support/Human Resources Specialist
Date Posted:
3/3/2025
3/3/2025
Location:
Central Administration
Central Administration
Date Available:
Spring 2025
Spring 2025
Closing Date:
4/6/2025
4/6/2025
Position Title:
Human Resources Specialist
Department:
Central Administration – Human Resources
Reports To:
Director of Human Resources
Status:
Full-Time (12 month); Exempt; Administrative Support
Salary Range:
$49,000-$55,000 annually
SUMMARY
The Human Resources Specialist (HR Specialist) is responsible for managing and implementing the day-to-day operations of the District’s human resources office under the direction of the Director of Human Resources. This position is responsible for the administration and maintenance of all personnel information and related databases, as well as other administrative operational systems. The HR Specialist is also responsible for providing customer service-oriented support to district employees for various HR matters, managing employee benefits administration, and the preparation and quality- assurance of various personnel reports.
ESSENTIAL DUTIES & RESPONSIBILITIES
The HR Specialist is expected to:
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job.
EDUCATION & EXPERIENCE
Associate’s or Bachelor’s degree in business, human resources management, accounting, information systems, or related field, or equivalent combination of education, training, and work experience. Proficient in use of Google and/or MS Office product suite. Experience with use of HRIS systems and/or similar database systems preferred.
CONFIDENTIALITY
Due to the highly sensitive nature of this position and access to personnel records, the highest degree of confidentiality and ethical behavior is required at all times.
COMMUNICATION SKILLS
Ability to read, analyze, and interpret professional journals, technical procedures, and governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively and concisely present information and respond to questions from administrators, staff, students, parents and residents.
COMPUTER SKILLS
Demonstrate proficiency with personal computers and Google suite (such as Docs, Sheets, Forms, and Slides) and/or MS Office programs (such as Word, Excel, Access, PowerPoint) in a Windows environment. Experienced with HRIS and/or similar database systems.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with multiple problems.
OTHER SKILLS & ABILITIES
Demonstrated data entry skills, including ability to enter data with speed and accuracy. Ability to operate a variety of office machines. Ability to develop effective working relationships with supervisors, staff and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all applicable laws, district requirements and Board of Education policies.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job.
While performing the duties of this job, the employee is regularly required to stand, walk, and sit. The employee is occasionally required to stoop, kneel or crouch. The employee occasionally lifts and/or pushes up to 25 lbs. Specific vision abilities required by this job include close vision, distance vision, and depth perception.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job.
The noise level in the work environment is acceptable to this particular environment. However, the noise level can vary depending upon daily activity but will still remain within the acceptable noise level range. The employee continuously is interacting with co-workers, supervisors and other staff. The employee frequently will be required to meet multiple demands from several people.
The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties may be assigned.
EDUCATION & EXPERIENCE
Associate’s or Bachelor’s degree in business, human resources management, accounting, information systems, or related field, or equivalent combination of education, training, and work experience. Proficient in use of Google and/or MS Office product suite. Experience with use of HRIS systems and/or similar database systems preferred.
CONFIDENTIALITY
Due to the highly sensitive nature of this position and access to personnel records, the highest degree of confidentiality and ethical behavior is required at all times.
COMMUNICATION SKILLS
Ability to read, analyze, and interpret professional journals, technical procedures, and governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively and concisely present information and respond to questions from administrators, staff, students, parents and residents.
COMPUTER SKILLS
Demonstrate proficiency with personal computers and Google suite (such as Docs, Sheets, Forms, and Slides) and/or MS Office programs (such as Word, Excel, Access, PowerPoint) in a Windows environment. Experienced with HRIS and/or similar database systems.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with multiple problems.
OTHER SKILLS & ABILITIES
Demonstrated data entry skills, including ability to enter data with speed and accuracy. Ability to operate a variety of office machines. Ability to develop effective working relationships with supervisors, staff and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all applicable laws, district requirements and Board of Education policies.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job.
While performing the duties of this job, the employee is regularly required to stand, walk, and sit. The employee is occasionally required to stoop, kneel or crouch. The employee occasionally lifts and/or pushes up to 25 lbs. Specific vision abilities required by this job include close vision, distance vision, and depth perception.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job.
The noise level in the work environment is acceptable to this particular environment. However, the noise level can vary depending upon daily activity but will still remain within the acceptable noise level range. The employee continuously is interacting with co-workers, supervisors and other staff. The employee frequently will be required to meet multiple demands from several people.
The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties may be assigned.
Salary : $49,000 - $55,000
