Purchasing Coordinator

Job Summary

We are seeking an experienced Purchasing Coordinator to join our team. The ideal candidate will be self-motivated, possess excellent communication and negotiation skills, be highly analytical, and able to thrive in a fast-paced environment. The successful candidate will have a strong work ethic, exceptional communication abilities, and be able to adapt quickly to changing priorities. This position requires 3-5 years of purchasing experience. The position is 100% based in our Irvine, CA office and may require occasional overtime/weekend hours.

Responsibilities

• Process order entries from customers, sales team, and EDI systems.
• Create accurate purchase orders, confirming details and specifications with the Sales team.
• Input purchase order information into company systems and Excel spreadsheets, including pricing details and order specifications.
• Verify and input pricing information accurately.
• Maintain compliance paperwork and certificates as required by carriers and suppliers.
• Coordinate daily communications with suppliers regarding orders, cost discrepancies, and relay information to the sales team.
• Update purchase orders and systems promptly to reflect any changes and ensure accuracy.
• Familiarize yourself with customer and supplier preferences.
• Support special projects and reports as requested by management.

Qualifications

• 3 years of experience in processing purchase orders.
• Prior experience in freight operations is a plus.
• College degree preferred.
• Good with numbers.
• Solid negotiation skills.
• Excellent verbal and written communication abilities.
• Exceptional attention to detail and the ability to work autonomously or as part of a team.
• Quick learner with the ability to adapt to new systems and processes efficiently.
• Comfortable working in a fast-paced environment and managing pressure professionally.
• Proficiency in Excel and ability to analyze data effectively.
• Proficiency in Microsoft Office applications (Excel, Word, Teams, Outlook).
• Experience with ZenDesk or any ticketing system is preferred.
• Requires in-person work Monday - Friday. Based out of Irvine, CA. May be requested to participate in a rotating weekend schedule.

Compensation And Benefits

• Full range of benefits, including medical, dental and vision coverage.
• Company paid Life and Disability Insurance.
• 401(k) with a company match.
• Generous PTO accrual, increasing each year.
• Free Lunch Daily.
• Unlimited Snacks & Refreshments.
• Company is experiencing Hyper Growth lots of opportunity for advancement!