Maintenance Department Secretary

JOB GOAL: To perform secretarial and clerical services for the Maintenance Department.

DUTIES AND RESPONSIBILITIES:

• Types a variety of memos, correspondence, lists, requisitions, statistical reports, maintenance work orders, etc
• Maintains a variety of records and files, including parts inventories, personnel records, and related maintenance files
• Inputs and updates a variety of information in a computer
• Maintains and processes departmental payroll information and keeps track of absences, leaves, etc
• Follows up on work orders and requisitions for facilities and housing
• Prepares a variety of reports
• Obtains price quotations from vendors and handles phone calls
• Order supplies for office and equipment
• Assists in facilitating attendance at workshops and training sessions
• Handles incoming calls and provides appropriate information
• Translates and interprets as required
• Performs other duties as assigned
  
  

REPORTS TO: Director (Maintenance)

EVALUATION: Performance will be evaluated in accordance with the Governing Board Policy on Evaluation of Support Services Personnel.

Terms of Employment: 12 months

Salary: Classified Placement Schedule - Grade 2

FLSA Status: Non-Exempt

Benefits: Standard Package

Requirements

QUALIFICATIONS:

• A high school diploma or equivalent with additional training in specialized business courses is preferred
• Three years of progressively responsible secretarial experience that involved carrying out and coordinating day-to-day administrative support activities for Maintenance and Operations
• Excellent human relations/communication skills
• Bilingual (Navajo/English)
• Working knowledge of standard business machines, including Macintosh, PCs, and programs such as Word Perfect, Excel, PowerPoint, and use of a 10-key calculator
• Must have proven successful employment record
  
  
  

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Training & Development