Grant Administrator

Department: Finance Job Status: Full Time

FLSA Status: Exempt Reports To: Accounting Manager

Grade/Level: 6 Amount of Travel Required: 10%

Job Type: Regular Positions Supervised: None

Work Schedule:

M-F, 8:30 am-5:00 pm

---

POSITION SUMMARY

The Grant Administrator is responsible for maintaining financial, accounting and grant support services in

order to meet the needs of the organization and the granting authority. The Grant Administrator performs

the accounting and financial service functions for programs funded by public grants or special revenue.

These functions may include, but are not limited to: preparing financial statements, projections and

budgets, actual vs. budget reporting, reviewing/monitoring of individual grants and transactions for

compliance with local, state, federal and private fund requirements. Working closely with the Grant Writer

and Accounting Manager, the Grant Administrator is responsible for the primary operations of post-award

grant administration, Results Plus database management/reporting, compliance, budgeting, variance

analysis functions and related accounting duties. Secondary function includes on a limited basis

coordination of pre-award grant administration such as writing standard public grants, approval and

submission. This position will be required to answer inquiries from external auditors.

---

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To accomplish this job successfully, an individual must be able to perform, with or without reasonable

accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help

enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

• Coordinate with key personnel (Fund Development, Programs and Finance/Accounting) at all levels to support proper and timely expenditure of grant funds in compliance with applicable guidelines and grant deadlines.

• Review and develop a thorough understanding of all current Pioneer Center public grant contracts and supporting programs.

• Develop positive working relationships to foster collaborative environment for grant coordination and oversight.

• Perform ad hoc financial analysis in response to requests or to provide support to various program.

• Support required external state, federal and local agency audits.

• Work independently to oversee the maintenance, reporting and stewardship of all grant revenues and expenditures.

• Research opportunities for new grants with primary focus on Private Foundations/Corporations to support the three service pillars and programs.

• Responsible for the Grant Database Management including adding new grants, reporting, maintenance and analysis.

• Prepare and Lead monthly grant meetings to internal stakeholders (CEOs, Program Directors, Finance Managers and Grant Coordinator)

• Regular, reliable, predictable attendance. * Perform all other duties as assigned by Supervisor.

POSITION QUALIFICATIONS

Competency Statement(s)

• Accountability & Dependability - Takes personal responsibility for the quality and timeliness of work and achieves results with little oversight. Manages own time, priorities, and resources to achieve goals.

• Adaptability and Flexibility - Adapts to changing business needs, conditions, and work responsibilities.

• Confidentiality - This position requires the ability to maintain strict confidentiality, including, but not limited to financial and agency information pertaining to Pioneer stakeholders.

• Creative & Innovative Thinking - Develops fresh ideas that provide solutions to all types of workplace challenges. Resolves difficult or complicated challenges.

• Ethics & Integrity - Earns others' trust and respect through consistent honesty and professionalism in all interactions.

• Relationship Building - Builds constructive working relationships characterized by a high level of acceptance, cooperation, and mutual respect. Builds and maintains client and customer satisfaction (internal and external) with the services offered by the agency.

• Decision Making & Judgment - Makes timely, informed decisions that take into account the facts, goals, constraints, and risks.

• Teamwork - Promotes cooperation and commitment within a team to achieve goals and deliverables.

• Communication, Oral - Ability to communicate effectively with others using the spoken word.

• Communication, Written - Ability to communicate in writing clearly and concisely.

• Analytical Skills - Ability to use thinking and reasoning to solve a problem.

• Organized - Possessing the trait of being organized or following a systematic method of performing a task.

• Research Skills - Ability to design and conduct a systematic, objective, and critical investigation.

SKILLS & ABILITIES

Education:

Bachelor's Degree (four-year college or technical school) Required, Field of Study: Finance or Accounting, preferred.

Experience:

3 plus years of experience in non-profit Grant Accounting, preferred.

Computer Skills: Microsoft Office, Candidate must have strong aptitude for learning and utilizing software programs and/or on-line resources (including Bi360, Results Plus, Intacct and Paycom).

PHYSICAL DEMANDS

N (Not Applicable) Activity is not applicable to this position.

O (Occasionally) Position requires this activity up to 33% of the time (0 - 2.5 hrs/day)

F (Frequently) Position requires this activity from 33% - 66% of the time (2.5 - 5.5 hrs/day)

C (Constantly) Position requires this activity more than 66% of the time (5.5 hrs/day)

Physical Demands Lift/Carry

Stand O Walk F Sit C Reach Above Shoulder N Climb N Crawl N Squat or Kneel N Bend O Speak F

10 lbs or less F 11-20 lbs O 21-50 lbs O 51-100 lbs N Over 100 lbs N Push/Pull

12 lbs or less O 13-25 lbs N 26-40 lbs N 41-100 lbs N

Other Physical Requirements

• Vision (Near) * Sense of Sound - Ability to hear verbal communication

WORK ENVIRONMENT

General office environment.

Frequent interaction with any stakeholder within the agency (i.e., supervisors, co-workers, clients,

general public, outside agencies, etc.).

---

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.

Job Type: Full-time

Pay: $54,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Weekends as needed

Education:

• Bachelor's (Required)

Experience:

• non-profit Grant Accounting: 3 years (Preferred)

Work Location: In person

Salary : $54,000