Accounting Specialist

Job Description: Accounts Payable and Accounts Receivable Specialist

Department: Finance/Accounting

Summary:

This position is responsible for the accurate and timely processing of both Accounts Payable (AP) and Accounts Receivable (AR) functions. This role requires a detail-oriented individual with strong organizational and communication skills who can effectively manage both incoming and outgoing payments. The ideal candidate will have a solid understanding of accounting principles and be proficient in using accounting software.

Essential Duties and Responsibilities (Accounts Payable):

• Process invoices, purchase orders, and payment requests, ensuring proper authorization and coding.
• Verify the accuracy of invoices, including quantities, pricing, and discounts.
• Match purchase orders to invoices and receiving documents to ensure accuracy.
• Resolve discrepancies with vendors regarding invoices, payments, and credits.
• Prepare and process payments to vendors, including checks, electronic transfers, and other payment methods.
• Maintain accurate records of all AP transactions, including invoices, payments, and vendor information.
• Reconcile vendor statements and resolve any outstanding issues.
• Ensure compliance with company policies and procedures related to AP.
• Assist with month-end closing activities, including accruals and reconciliations.
• Respond to vendor inquiries regarding payment status and other AP-related matters.
• Maintain organized and up-to-date AP files.

Essential Duties and Responsibilities (Accounts Receivable):

• Generate and distribute invoices to customers accurately and promptly.
• Record customer payments and apply them to outstanding invoices.
• Monitor customer accounts for overdue payments and initiate collection efforts.
• Communicate with customers regarding payment inquiries and discrepancies.
• Prepare and analyze aging reports to identify past-due accounts.
• Reconcile customer accounts and resolve any discrepancies.
• Maintain accurate records of all AR transactions, including invoices, payments, and customer information.
• Process credit memos and refunds as needed.
• Assist with month-end closing activities, including revenue recognition and bad debt provisions.
• Ensure compliance with company policies and procedures related to AR.
• Maintain organized and up-to-date AR files.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree in accounting or a related field preferred.
• 2-5 years of experience in accounts payable and/or accounts receivable.
• Solid understanding of accounting principles and practices.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to prioritize tasks and meet deadlines.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Proficient in Microsoft Office Suite, particularly Excel.

Preferred Qualifications:

• Experience in a manufacturing industry.
• Knowledge of relevant tax regulations and compliance requirements.
• Experience with automated AP/AR systems.

Job Type: Full-time

Pay: $16.00 - $22.00 per hour

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Ability to Commute:

• Dixon, KY 42409 (Required)

Work Location: In person

Salary : $16 - $22