HR Administrator/Office Manager

Summary

In the role of HR Administrator/Office Manager, you will be integral to assisting with human resources functions and ensuring smooth office operations. Reporting to the HR Manager, you will utilize your core skills in communication and human resources to support talent acquisition, employee onboarding, and compliance with DOT and labor laws. Your skills in Human Resources along with office management knowledge will enable you to streamline processes and contribute to a positive office culture.

Qualifications

• Minimum 3 years work experience required in human resources
• Knowledge of OSHA, Workers Compensation, DOL and other related Federal & State laws is helpful.
• Strong client facing skills with a consultative mindset and ability to effectively problem solve
• Proficient in MS Office programs - Outlook, Word, Excel, Powerpoint
• Education in HR, Business or related field is preferred
• Knowledge of FMCSA and DOT requirements is preferred

HR Responsibilities

• Responsible for reviewing candidates and scheduling Interviews for Managers
• Initiating pre-placement activities and scheduling FMCSA DOT drug screens and communicating new hire information to corporate HR.
• Responsible for welcoming new employees and coordinating first day onboarding activities
• Maintaining copies of all DOT certifications and expirations for employee files ensuring the accuracy and integrity of information is kept confidential
• Review and approval of timecards with management for any payroll additions or changes to be submitted to corporate office.
• Work with HR Manager to comply with various governmental regulations dealing with EEO, FMLA, ADA, FLSA, OSHA and other related Federal & State laws
• Assist with annual reviews, employee relations support or investigations as needed
• Understand and educate employees regarding benefits, including the annual open enrollment process, handbook and any minor issues.
• Work with Field Managers on tracking call outs and incidents.
• Training and facilitation as needed

Office Responsibilities

• Participate in general office management including greeting of customers & vendors, answering incoming phone calls, and management of files
• Booking flights, trips, hotels etc.
• Maintaining business licenses and any other requirements for us to stay compliant
• Purchase needed items for the office
• Send COI/W9 when requested by customers
• Request COI from the insurance company for each customer
• Requesting liens on projects when needed
• Review and forward invoices for AP to accounting dept.
• Complete vendor request forms for payment / new customer accounts
• WRAP Portal and Masterworks – Collect and update all needed docs for contract work, keep up to date COI’s, monthly payroll hours on UDOT jobs etc.
• UDOT paperwork and contracts – Reviewing contracts, requesting COI/workers comp info/liability insurance
• Receive mail and packages delivered to mailbox and office
• Help if needed with coordination and scheduling of subcontractors needed for operations

Benefits

• Training
• Paid time off
• Medical, dental, vision
• Company matching 401(k) plan

Job Type: Full-time

Pay: From $26.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $26