What are the responsibilities and job description for the Administrative Coordinator (Sales - Field Services Departments) position at Piping Technology & Products, Inc.?
Job Summary:
Piping Technology & Products, Inc. is seeking a highly organized and detail-oriented Administrative Coordinator to provide exceptional support to our Sales & Field Services' Teams. This is an hourly, full-time, 100% on-site role, located at our corporate headquarters at 3701 Holmes Road, Houston, TX 77051. Candidates should ensure they reside within a commutable distance before applying.
This position requires a minimum of 2-3 years of administrative or office management experience. Sales, customer service, or marketing experience considered a strong advantage. Reporting directly to the Sales Manager, this role demands excellent written and verbal communication skills, along with the ability to effectively interact with clients, customers, and all levels of staff, vendors, and stakeholders.
Key Qualifications:
- Expert time management and organizational skills.
- Advanced proficiency in Microsoft Excel and PowerPoint.
- Strong ability to prioritize and multi-task.
- Professional telephone and email etiquette.
- Strong attention to detail. Thrives on accuracy.
- Dependability, with a strong commitment to being on-site daily.
- Ability to handle a fast-paced and sometimes high-pressure environment with poise and problem-solving acumen.
Responsibilities include, but are not limited to:
- Oversee and coordinate sales team activities and calendar management.
- Maintain records of client contact information and update precisely.
- Creating reports and drafting correspondences, or other formal documents.
- Establish sales territories, quotes, and goals for members of the sales team.
- Coordinate travel arrangements (flights/hotels/rental cars) and create travel itineraries.
- Scheduling and preparing customer meetings.
- Provide excellent customer service at all times.
- Assisting with sales calls and client communication.
- Preparing product mixes for sales team.
- Organizing shop tours and supporting sales initiatives.
- Perform other administrative duties as assigned.
This role is integral to enhancing the efficiency of administrative operations across the Sales Department. The ideal candidate will be personable, proactive, and team-oriented, with a positive attitude and a strong commitment to excellence.
If you are dependable, thrive in a collaborative environment, and enjoy solving challenges, we encourage you to apply and join our dynamic team at Piping Technology & Products, Inc.
- Minimum of 2-3 Years of Administrative or Office Management Experience
- Associates Degree or Bachelor's Degree preferred - College Coursework & Field Experience will be Considered in Lieu of Degree
- A High School Diploma
- Sales, Customer Service, or Marketing Experience is a PLUS
- Strong Computer Skills (Microsoft Office/PowerPoint)
Medical. Dental. Vision. 401K. Paid Holidays.
