What are the responsibilities and job description for the Accounts Payable Clerk position at Piscataqua Landscaping & Tree Service, LLC?
Description
Piscataqua Landscaping & Tree Service is looking for an Accounts Payable Clerk to join our Administration team!
The Accounts Payable Clerk is responsible for managing the company’s financial transactions related to vendor payments, including processing invoices, verifying purchase orders, reconciling discrepancies, and maintaining accurate records to ensure timely and accurate bill payments. This role plays a key part in maintaining financial integrity, business process improvement, and supporting vendor relationships.
This position has a long-term career path and ability for advancement!
Key Duties and Responsibilities:
- Inputs invoice information into the accounting system, ensuring all relevant details are captured.
- Verifies the validity of bills by coordinating with purchasing managers.
- Investigates and resolves any discrepancies or issues with invoices, including working with internal departments and contacting vendors for clarification.
- Reconciles accounts payable balances regularly to ensure accuracy and identifies potential discrepancies.
- Maintains vendor information and payment terms, fostering positive relationships with suppliers.
- Ensures signed copies of IRS Form W-9, certificates, vendor service agreements, and any other contracts are on file.
- Manages accounts payable email inbox and responds to inquiries promptly and professionally.
- Assists with month-end closing activities related to accounts payable, including reconciliations and accruals.
- Provides the management team with ongoing support related, but not limited to, financial analysis, projects related to software enhancements and operational excellence.
- Additional duties as assigned.
Requirements
- Must have superior organizational skills and stellar attention to detail. Excellent time management skills and the capacity to pivot between responsibilities with ease.
- Customer service oriented. Maintains a positive, empathetic, and professional attitude toward external relationships and internal team.
- Strong problem-solving abilities. Impeccable ethics and trustworthiness.
- Ability to work in a fast-paced environment and implements a collaborative, adaptable approach to teamwork.
- Continuously strives to improve processes and procedures to increase efficiency and accuracy.
- Experience in Microsoft Office and cloud-based software is preferable.
- Ability to work independently to accomplish assigned responsibilities in a timely fashion.
Minimum Qualifications:
- High school diploma or GED and at least 5 years related experience and/or training; or equivalent combination of education and experience.
- Must have a collaborative, confident, flexible and can-do attitude.
- Must have experience in Microsoft Office; experience in QuickBooks preferred.
- Stellar attention to detail and organizational skills are essential to this position.
About Us:
For over 40 years, Piscataqua Landscaping & Tree Service has been trusted to care for the most beautiful properties in New England. Founded on hard work, expert craftsmanship, and genuine relationships, we’ve grown from a small family business into one of the most respected landscape companies in the region.
Compensation & Benefits:
- Highly competitive compensation for qualified applicants
- Weekly payroll - every Friday is a pay day!
- Direct Deposit available
- Uniform reimbursement for both seasonal and full-time employees
- Health Insurance
- Dental Insurance
- Vision Insurance
- Supplemental insurance, including short-term and long-term disability
- 401K with employer match
- Paid vacations and holidays
- Earned Paid Leave
- Bonus potential
- Year-round employment
- Employee development opportunities available... and more!
Essential Behavior Requirements: These behaviors are based on Piscataqua’s cultures and values critical to support the mission of the organization.
Family: We are bound together by a common purpose to respect, trust and learn from each other.
Integrity: We do the right thing in all circumstances.
Ownership: In everything we do through communication, execution & accountability.
Fun: We provide it through teamwork and creativity. It’s how we roll!
Piscataqua Landscaping & Tree Service is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
